Verwendung eines GPT-4.1-mini-Chat-Assistenten, um Projekttasks in eine Google-Tabelle hinzuzufügen
Dies ist ein Project Management, AI Chatbot-Bereich Automatisierungsworkflow mit 17 Nodes. Hauptsächlich werden If, GoogleSheets, Chat, Agent, ChatTrigger und andere Nodes verwendet. Verwendung von GPT-4.1-mini-Chat-assistent zum Hinzufügen von Projektmanagementaufgaben in Google-Tabellen
- •Google Sheets API-Anmeldedaten
- •OpenAI API Key
Verwendete Nodes (17)
Kategorie
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"systemMessage": "Goal:\nYou are only helping the user create new tasks in a Google Sheet. Do not handle updates yet.\n\nProcess:\n\nStart by determining whether the user wants to create a new item or update an existing one.\n\nContinue chatting naturally with the user until:\n\nYou know that they want to update (in which case you’ll stop and output that), or\n\nYou’ve gathered all the necessary fields for a new task.\n\nRequired fields for creating a new task:\n\nTask\n\nDescription\n\nStatus\n\nThe user can respond with “don’t know,” in which case that field is left blank (output nothing for that field).\n\nOutput Format:\n\n{\n \"response\": \"Your message back to the user\",\n \"info gathered\": {\n \"type\": \"create or update\",\n \"Task\": \"\",\n \"Description\": \"\",\n \"Status\": \"\"\n },\n \"all Info\": \"Yes or No\"\n}\n\n\nRules:\n\n\"type\" can only be \"create\" or \"update\".\n\n\"all Info\" can only be \"Yes\" or \"No\", depending on whether you have all required fields for the chosen action.\n\nKeep chatting with the user until \"all Info\" = \"Yes\"."
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"content": "### AI Project Manager — Add Tasks to Google Sheets from Chat\n\nLet your team create, track, and manage project tasks through natural conversation. \nThis workflow uses an **AI Project Manager Agent** that chats with users, gathers the task details it needs, and automatically adds them to a **Google Sheet**.\n"
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"content": "## ⚙️ Setup instructions\n\n### 1. Connect OpenAI\n1. Go to [OpenAI Platform](https://platform.openai.com/api-keys) → copy your API key. \n2. In n8n, create **New Credentials → OpenAI API** and paste your key. \n3. Ensure your account has active billing under [OpenAI Billing](https://platform.openai.com/settings/organization/billing/overview).\n\n### 2. Connect Google Sheets (OAuth2)\n1. In **n8n → Credentials → New → Google Sheets (OAuth2)** \n2. Sign in with your Google account and **grant access**. \n3. Select your spreadsheet and tab (e.g., “Tasks”) when prompted. \n - Example sheet: `https://docs.google.com/spreadsheets/d/1pbK-B-Q9p8fVjxJIsjEVrAfRgqEPCeYw8rZojZPAb84/edit`\n\n### 3. Test your chat\nClick **Execute Workflow**, then start chatting: \n> “Add a task for reviewing the project report tomorrow.” \nThe agent will ask questions if needed, then add the record to your sheet.\n\n---\n\n\n\n## 📬 Contact \nNeed help customizing this (e.g., adding deadlines, linking to Notion, or Slack notifications)? \n\n- 📧 **robert@ynteractive.com** \n- 🔗 **[Robert Breen](https://www.linkedin.com/in/robert-breen-29429625/)** \n- 🌐 **[ynteractive.com](https://ynteractive.com)** "
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"content": "### 2) Connect Google Sheets (OAuth2)\n\n1. In **n8n → Credentials → New → Google Sheets (OAuth2)** \n2. Sign in with your Google account and **grant access**. \n3. In your workflow’s **Google Sheets** node (e.g., *Append or Update*), select this spreadsheet and tab: \n - **Spreadsheet URL:** https://docs.google.com/spreadsheets/d/1pbK-B-Q9p8fVjxJIsjEVrAfRgqEPCeYw8rZojZPAb84/edit?gid=0#gid=0\n"
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"name": "Aufgabe hinzufügen",
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"value": {
"Task": "={{ $json.output.task }}",
"Status": "={{ $json.output.status }}",
"Description": "={{ $json.output.description }}"
},
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{
"id": "Task",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Task",
"defaultMatch": false,
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{
"id": "Description",
"type": "string",
"display": true,
"required": false,
"displayName": "Description",
"defaultMatch": false,
"canBeUsedToMatch": true
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{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
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}
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"mappingMode": "defineBelow",
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"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1pbK-B-Q9p8fVjxJIsjEVrAfRgqEPCeYw8rZojZPAb84/edit#gid=0",
"cachedResultName": "Tasks"
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"cachedResultName": "Project Manager"
}
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"id": "HlBW2puZbuCCq8jJ",
"name": "Google Sheets account 3"
}
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"message": "=Item Added",
"options": {},
"waitUserReply": false
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"name": "Alle Informationen vorhanden?",
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"operation": "equals"
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"leftValue": "={{ $json.output['all Info'] }}",
"rightValue": "Yes"
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"content": "### 1 Set Up OpenAI Connection\n1. Go to [OpenAI Platform](https://platform.openai.com/api-keys) \n2. Navigate to [OpenAI Billing](https://platform.openai.com/settings/organization/billing/overview) \n3. Add funds to your billing account \n4. Copy your API key into the **OpenAI credentials** in n8n "
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}Wie verwende ich diesen Workflow?
Kopieren Sie den obigen JSON-Code, erstellen Sie einen neuen Workflow in Ihrer n8n-Instanz und wählen Sie "Aus JSON importieren". Fügen Sie die Konfiguration ein und passen Sie die Anmeldedaten nach Bedarf an.
Für welche Szenarien ist dieser Workflow geeignet?
Experte - Projektmanagement, KI-Chatbot
Ist es kostenpflichtig?
Dieser Workflow ist völlig kostenlos. Beachten Sie jedoch, dass Drittanbieterdienste (wie OpenAI API), die im Workflow verwendet werden, möglicherweise kostenpflichtig sind.
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Robert Breen
@rbreenProfessional services consultant with over 10 years of experience solving complex business problems across industries. I specialize in n8n and process automation—designing custom workflows that integrate tools like Google Calendar, Airtable, GPT, and internal systems. Whether you need to automate scheduling, sync data, or streamline operations, I build solutions that save time and drive results.
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