[AOE] Inbox- und Kalendermanagement-Agent

• •Google-Konto + Gmail API-Anmeldedaten
• •OpenAI API Key

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    "instanceId": "88b34e051213082619adc89dcb3c4c6a3611f57a17080c0af86efd3b8840b94f",
    "templateCredsSetupCompleted": true
  },
  "name": "[AOE]  Inbox & Calendar Management Agent",
  "tags": [],
  "nodes": [
    {
      "id": "2b6b584a-db48-414e-9469-0134dff9ebce",
      "name": "Wenn Chat-Nachricht empfangen wird",
      "type": "@n8n/n8n-nodes-langchain.chatTrigger",
      "position": [
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      ],
      "webhookId": "2da65603-a805-4491-a175-8e89e5223916",
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    {
      "id": "61207c74-2086-4ee1-8bdf-96056534e509",
      "name": "OpenAI Chat Model",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
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      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4o",
          "cachedResultName": "gpt-4o"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XX",
          "name": "OpenAi account (n8n project)"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "c6e43767-eb96-4557-88ac-f5a5ca9f00cc",
      "name": "Window Buffer Memory",
      "type": "@n8n/n8n-nodes-langchain.memoryBufferWindow",
      "position": [
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      ],
      "parameters": {
        "sessionKey": "={{ $('sessionId-master').item.json.sessionId }}",
        "sessionIdType": "customKey",
        "contextWindowLength": 10
      },
      "typeVersion": 1.3
    },
    {
      "id": "912b82ce-e8c1-45bd-9ddf-d6b269de94c3",
      "name": "Wenn durch anderen Workflow ausgeführt",
      "type": "n8n-nodes-base.executeWorkflowTrigger",
      "position": [
        120,
        80
      ],
      "parameters": {
        "workflowInputs": {
          "values": [
            {
              "name": "sessionId"
            },
            {
              "name": "chatInput"
            }
          ]
        }
      },
      "typeVersion": 1.1
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    {
      "id": "fdb327a9-dcce-41ee-b6e8-d84a3d6ef9b9",
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      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "2d3c1764-fc33-4142-ad56-da4eb3231090",
      "name": "Letzte E-Mails abrufen",
      "type": "n8n-nodes-base.gmailTool",
      "position": [
        540,
        760
      ],
      "webhookId": "337cc370-cea4-4c29-bf30-2437e5d7609e",
      "parameters": {
        "limit": "={{ $fromAI(\"limit\", \"The maximal number of mails to receive.\", \"number\") }}",
        "filters": {
          "q": "in:inbox"
        },
        "operation": "getAll",
        "descriptionType": "manual",
        "toolDescription": "Consume the Gmail API to get the last emails"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "b3f00e8e-4354-43fe-8ee2-b8a86a79a1ea",
      "name": "Kalenderereignisse abrufen",
      "type": "n8n-nodes-base.googleCalendarTool",
      "position": [
        1160,
        800
      ],
      "parameters": {
        "limit": "={{ $fromAI('limit','the amount of event',\"number\") }}",
        "options": {},
        "timeMax": "={{ $fromAI('end','end date in format \"2017-07-01T13:00:00+02:00\"') }}",
        "timeMin": "={{ $fromAI('start','start date in format \"2017-07-01T13:00:00+02:00\"') }}",
        "calendar": {
          "__rl": true,
          "mode": "list",
          "value": "XXXX@gmail.com",
          "cachedResultName": "XXXX@gmail.com"
        },
        "operation": "getAll",
        "descriptionType": "manual",
        "toolDescription": "Consume Google Calendar API to receive a list of calendar events between \"start\" and \"end\". Make sure to pass datetime."
      },
      "credentials": {
        "googleCalendarOAuth2Api": {
          "id": "YY",
          "name": "Google Calendar account"
        }
      },
      "typeVersion": 1.3
    },
    {
      "id": "acfd68ec-4c61-437c-a0e4-95d676d995e6",
      "name": "Notizzettel",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
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      ],
      "parameters": {
        "width": 1500,
        "height": 720,
        "content": "## Email Sorting Agent\n"
      },
      "typeVersion": 1
    },
    {
      "id": "e9526541-84cd-4b98-a24e-9c7e5d8d3d0d",
      "name": "Bei Klick auf 'Workflow testen'",
      "type": "n8n-nodes-base.manualTrigger",
      "position": [
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      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "22156318-e308-41a9-aa9e-df1fc40a85b5",
      "name": "Gmail - letzte Threads abrufen",
      "type": "n8n-nodes-base.gmail",
      "position": [
        2140,
        -560
      ],
      "webhookId": "5c988c0a-67f8-4d16-9525-518bf9049c90",
      "parameters": {
        "filters": {},
        "resource": "thread"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "c26da13c-8d94-48fc-a62e-05c21340ca06",
      "name": "Gmail1",
      "type": "n8n-nodes-base.gmail",
      "position": [
        2360,
        -560
      ],
      "webhookId": "3da4a75a-ee55-483e-b5e0-24f34d4db217",
      "parameters": {
        "options": {},
        "resource": "thread",
        "threadId": "={{ $json.id }}",
        "operation": "get"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "7d69096c-6a05-4ad3-9428-1cef0d76205c",
      "name": "Embeddings OpenAI",
      "type": "@n8n/n8n-nodes-langchain.embeddingsOpenAi",
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      ],
      "parameters": {
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XX",
          "name": "OpenAi account (n8n project)"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "583787f7-b378-43f7-9737-189b2fd29855",
      "name": "Default Data Loader",
      "type": "@n8n/n8n-nodes-langchain.documentDefaultDataLoader",
      "position": [
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        -380
      ],
      "parameters": {
        "options": {
          "metadata": {
            "metadataValues": [
              {
                "name": "threadId",
                "value": "={{ $json.id }}"
              }
            ]
          }
        },
        "jsonData": "={{ $json.emailSummary }}",
        "jsonMode": "expressionData"
      },
      "typeVersion": 1
    },
    {
      "id": "d889a564-d810-430f-8470-eecac9717d7a",
      "name": "Token Splitter",
      "type": "@n8n/n8n-nodes-langchain.textSplitterTokenSplitter",
      "position": [
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      ],
      "parameters": {
        "chunkSize": 2000
      },
      "typeVersion": 1
    },
    {
      "id": "38842f34-bbd4-40d2-a636-3b42b51f3566",
      "name": "Code - E-Mail-Thread als Text zusammenfassen",
      "type": "n8n-nodes-base.code",
      "position": [
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        -560
      ],
      "parameters": {
        "mode": "runOnceForEachItem",
        "jsCode": "const result = {}\n\nfunction summarizeConversation(messages) {\n  return messages.map(msg => {\n    const date = new Date(Number(msg.internalDate)).toISOString();\n    return `\n\n📅 ${date}\n📨 From: ${msg.From}\n📥 To: ${msg.To}\n📌 Subject: ${msg.Subject}\n\n${msg.snippet}\n`.trim();\n  }).join(\"\\n\\n-----------------------\\n\\n\");\n}\n\n$json.emailSummary = summarizeConversation($json.messages);\n\nreturn $json;"
      },
      "typeVersion": 2
    },
    {
      "id": "6dde2109-42ca-4cf9-885e-5d928949b9ad",
      "name": "Embeddings OpenAI1",
      "type": "@n8n/n8n-nodes-langchain.embeddingsOpenAi",
      "position": [
        1800,
        960
      ],
      "parameters": {
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XX",
          "name": "OpenAi account (n8n project)"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "fd638fb0-db5f-43fc-816d-6c5462204982",
      "name": "OpenAI Chat Model1",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        2080,
        760
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4o-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XX",
          "name": "OpenAi account (n8n project)"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "18985af7-84c9-4c86-9e9f-a42f2b0bc216",
      "name": "E-Mail löschen",
      "type": "n8n-nodes-base.gmailTool",
      "position": [
        900,
        780
      ],
      "webhookId": "0cfb9fbe-ec02-4ab3-87ac-ab949efdfe50",
      "parameters": {
        "messageId": "={{ $fromAI('Message_ID', ``, 'string') }}",
        "operation": "delete",
        "descriptionType": "manual",
        "toolDescription": "Call the Gmail API to delete an email. Always request the email message id before calling this tool."
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "e59a937e-7392-4348-a7d3-1973c69f1d2f",
      "name": "E-Mail-Entwurf als Antwort auf Thread erstellen",
      "type": "n8n-nodes-base.gmailTool",
      "position": [
        580,
        920
      ],
      "webhookId": "471a112a-9787-4fa1-b681-8b69395d631a",
      "parameters": {
        "message": "={{ $fromAI('Message', `The Text that should be send in reply`, 'string') }}",
        "options": {
          "sendTo": "={{ $fromAI('To_Email', `The email adress of the sender`, 'string') }}",
          "threadId": "={{ $fromAI('thread-ID', `The ID of the thread. Need to be received from the Email Tool Response. Use the exact ID and better call the Get Email Tool again`, 'string') }}"
        },
        "subject": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Subject', ``, 'string') }}",
        "resource": "draft",
        "descriptionType": "manual",
        "toolDescription": "Call Gmail API to create a Draft message as Reply To an existing email or email thread. Pass the correct Thread-Id of the message. To get the Thread ID call the Get Email Tool before."
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "7002b9d3-01b2-4dd0-8a33-258c17836330",
      "name": "Neuen E-Mail-Entwurf erstellen",
      "type": "n8n-nodes-base.gmailTool",
      "position": [
        740,
        760
      ],
      "webhookId": "0321c8e3-b0c1-44ff-9e8b-671db71e3f51",
      "parameters": {
        "message": "={{ $fromAI('Message', `The Text that should be send in reply`, 'string') }}",
        "options": {
          "sendTo": "={{ $fromAI('To_Email', `The email adress of the sender`, 'string') }}"
        },
        "subject": "={{ $fromAI('Subject', ``, 'string') }}",
        "resource": "draft",
        "descriptionType": "manual",
        "toolDescription": "Call Gmail API to create a New outgoing Draft message."
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "350497b8-4acb-49e2-ad26-e55cd51c30f3",
      "name": "Notizzettel1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        500,
        660
      ],
      "parameters": {
        "width": 520,
        "height": 460,
        "content": "## Email Access Tools"
      },
      "typeVersion": 1
    },
    {
      "id": "56ba48de-1190-4fc2-bac0-1d2a3eac6cb6",
      "name": "Notizzettel2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1100,
        660
      ],
      "parameters": {
        "color": 6,
        "width": 520,
        "height": 460,
        "content": "## Calender Access Tools"
      },
      "typeVersion": 1
    },
    {
      "id": "86aaa5cf-47e3-4a31-9116-2f09d98ed559",
      "name": "Kalendereintrag hinzufügen",
      "type": "n8n-nodes-base.googleCalendarTool",
      "position": [
        1360,
        800
      ],
      "parameters": {
        "end": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('End', ``, 'string') }}",
        "start": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Start', ``, 'string') }}",
        "calendar": {
          "__rl": true,
          "mode": "list",
          "value": "XXXX@gmail.com",
          "cachedResultName": "XXXX@gmail.com"
        },
        "descriptionType": "manual",
        "toolDescription": "Consume Google Calendar API to add a new event or meeting to the calender",
        "additionalFields": {
          "summary": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Summary', ``, 'string') }}",
          "description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Description', ``, 'string') }}"
        }
      },
      "credentials": {
        "googleCalendarOAuth2Api": {
          "id": "YY",
          "name": "Google Calendar account"
        }
      },
      "typeVersion": 1.3
    },
    {
      "id": "14bfc40d-0efb-4b00-a77b-917166a278a1",
      "name": "Notizzettel3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1700,
        500
      ],
      "parameters": {
        "color": 5,
        "width": 520,
        "height": 620,
        "content": "## Knowlede about past email conversations"
      },
      "typeVersion": 1
    },
    {
      "id": "83470865-9e68-4ee9-ba7d-5f6130a71b4d",
      "name": "Gmail Trigger",
      "type": "n8n-nodes-base.gmailTrigger",
      "position": [
        240,
        -540
      ],
      "parameters": {
        "filters": {},
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        }
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "00b10246-a5a3-4ea5-a570-e109821e6b8d",
      "name": "OpenAI Chat Model2",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        560,
        -300
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini",
          "cachedResultName": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XX",
          "name": "OpenAi account (n8n project)"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "7ed7143e-4e63-40cc-bfd2-82405057ef79",
      "name": "Gmail als Kunde kennzeichnen",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1200,
        -640
      ],
      "webhookId": "13291755-e6d5-435e-8601-b20b5ed7e866",
      "parameters": {
        "labelIds": [
          "Label_4725571417728382593"
        ],
        "messageId": "={{ $json.id }}",
        "operation": "addLabels"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "8d2ffc73-3fe3-48ed-a4b4-e4e9707435ff",
      "name": "Notizzettel4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1740,
        -900
      ],
      "parameters": {
        "color": 4,
        "width": 1680,
        "height": 780,
        "content": "## Email Thread Knowledge adder"
      },
      "typeVersion": 1
    },
    {
      "id": "1b6b3558-6bd5-49c6-85b5-d8661f204f26",
      "name": "E-Mail nach MessageID abrufen",
      "type": "n8n-nodes-base.gmailTool",
      "position": [
        800,
        940
      ],
      "webhookId": "2f916427-b445-4c08-841f-bd13b5f99c85",
      "parameters": {
        "messageId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Message_ID', ``, 'string') }}",
        "operation": "get",
        "descriptionType": "manual",
        "toolDescription": "Consume the Gmail API to receive an email by message-id"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "bbdfdfd9-f35d-4e02-aa31-6ad39ba27b4d",
      "name": "Kontext und Infos in vorherigen Konversationen recherchieren",
      "type": "@n8n/n8n-nodes-langchain.toolVectorStore",
      "position": [
        1840,
        560
      ],
      "parameters": {
        "description": "Can answer questions and do research in previous email conversations. Use this tool whenever you need more context about past conversations to an email. \nFor better retrieval and more context always pass the email-adresses to the query!\n"
      },
      "typeVersion": 1.1
    },
    {
      "id": "f52a8a15-2a2c-4191-ad87-2a1a1a714896",
      "name": "Gmail - Als Kollegen kennzeichnen",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1200,
        -800
      ],
      "webhookId": "3e488d4d-5528-48c7-b363-1391368efd8e",
      "parameters": {
        "labelIds": [
          "Label_749967004333244217"
        ],
        "messageId": "={{ $json.id }}",
        "operation": "addLabels"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "XXXX",
          "name": "Gmail account XXXX@gmail.com"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "72bf9803-02ce-48a9-bf6a-e64ab211ddf6",
      "name": "E-Mail-Agent",
      "type": "@n8n/n8n-nodes-langchain.agent",
      "position": [
        1060,
        240
      ],
      "parameters": {
        "text": "={{ $json.chatInput }}",
        "options": {
          "systemMessage": "=# AI Assistant Prompt – Inbox & Calendar\n\n## Role  \nYou are my personal AI assistant for email and calendar management.  \nI am Daniel Pötzinger, CTO of AOE.  \nYou support me in organizing my Gmail inbox, keeping track of important topics, handling emails, and managing appointments efficiently.  \nYou provide suggestions and analyses, and act autonomously when retrieving information using the available tools.\n\n---\n\n## Scope  \nYou analyze emails and calendar data, identify relevant information, prioritize, and assist in processing.  \nYou can access email content, draft responses, suggest calendar entries, and identify available time slots – based on the tools provided. Use the tools proactively.\n\n> Today is `{{ $now }}` in timezone +2.  \n> The user is in timezone +2.\n\n---\n\n## Command\n\n- Regularly provide an overview of current and prioritized emails.  \n- Detect requests, invitations, or to-dos in emails and suggest appropriate actions or scheduling.  \n- Propose meaningful draft replies suitable to the context.  \n- Monitor the calendar for upcoming appointments, conflicts, or free time slots.  \n- Suggest daily or weekly structures based on calendar availability.  \n- Support planning and coordination directly from the context of emails.  \n- When suggesting appointments, always check availability in the calendar.  \n- Note that calendar timestamps are in UTC and must be converted before evaluation and display.  \n- When handling emails and using the corresponding tools, remember the `MessageID` so it can be passed to other tools.  \n  Always show the `MessageID` to the user so it remains accessible in your conversation history.\n\n---\n\n## Format\n\n- Clear, structured presentation of suggestions (e.g., lists, tables, bullet points).  \n- Draft replies must always be **friendly and professional** – respectful, clear, without unnecessary phrasing.  \n- Calendar and time suggestions must be easy to read (e.g., “next Tuesday at 2:00 PM”).\n\n---\n\n## Constraints\n\n- Only send emails or create appointments after confirmation from the user.  \n- Always act in the spirit of **relief, clarity, and efficiency**.\n"
        },
        "promptType": "define"
      },
      "typeVersion": 1.7
    },
    {
      "id": "76fa4e5c-110f-48b1-86f0-7fc7302b7f66",
      "name": "E-Mails klassifizieren",
      "type": "@n8n/n8n-nodes-langchain.textClassifier",
      "onError": "continueErrorOutput",
      "position": [
        560,
        -680
      ],
      "parameters": {
        "options": {
          "fallback": "other"
        },
        "inputText": "=Email Subject: {{ $json.Subject }}\n\nEMail From: {{ $json.From }}\n\n------\n##Email Snippet: \n{{ $json.snippet }}\n\n",
        "categories": {
          "categories": [
            {
              "category": "Kollegen",
              "description": "any email from colleagues with the sender @example.com"
            },
            {
              "category": "Kunden",
              "description": "Every email with an existing contact in the CRM or that sounds like a customer.|Also mails that sound like a customer inquiry and mails that show a project reference."
            }
          ]
        }
      },
      "typeVersion": 1
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