Erstellung von Rechnungen für Kunden mit Jotform, Xero und Gmail

• •Google-Konto + Gmail API-Anmeldedaten
• •HTTP Webhook-Endpunkt (wird von n8n automatisch generiert)
• •OpenAI API Key

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  "name": "Generate Invoices for Customers with Jotform, Xero and Gmail",
  "tags": [],
  "nodes": [
    {
      "id": "065aeee4-b7de-4e08-a95e-1c4846861411",
      "name": "Formularübermittlung empfangen",
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      "webhookId": "bf87ee72-aecf-44e5-a466-3d0144da2221",
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        "content": "## Receive Submission\nReceives the product/service form submission from Jotform"
      },
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        "content": "## Create/Update Contact\nCreates or updates the contact"
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        "content": "## Create The Invoice\nCreates a new invoice for that contact"
      },
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        "content": "## Generate Invoices for Customers with Jotform, Xero and Gmail\nThis workflow automates the entire process of receiving a product/service order, checking or creating a customer in **Xero**, generating an invoice, and emailing it — all triggered by a form submission (via **Jotform**).\n\n## How It Works\n### 1- Receive Submission\n* Triggered when a user submits a form.\n* Collects data like customer details, selected product/service, etc.\n\n### 2- Create/Update The Customer\n* Creates/Updates the customer.\n\n### 3- Create The Invoice\n* Generates a new invoice for the customer using the item selected.\n\n### 4- Send The Invoice\n* Automatically sends the invoice via email to the customer.\n\n## Who Can Benefit from This Workflow?\n* **Freelancers**\n* **Service Providers**\n* **Consultants & Coaches**\n* **Small Businesses**\n* **E-commerce or Custom Product Sellers**\n\n## Requirements\n- Jotform webhook setup, more info [here](https://www.jotform.com/help/245-how-to-setup-a-webhook-with-jotform/)\n- Xero credentials, more info [here](https://docs.n8n.io/integrations/builtin/credentials/xero)\n- Make sure that products/services values in Jotform are exactly the same as your item `Code` in your Xero account\n- Email setup, update email node (`Send email`), more info about Gmail setup [here](https://docs.n8n.io/integrations/builtin/credentials/google)\n- LLM model credentials"
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        "content": "## Format Data\nFormats the data thus making it easier to be used in other nodes"
      },
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    },
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      "id": "7fac0a20-8cf3-4dfc-b65d-9b59444f1c61",
      "name": "Daten formatieren",
      "type": "n8n-nodes-base.code",
      "position": [
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      ],
      "parameters": {
        "jsCode": "function extractAddressData(text) {\n  const regex = /Street Address:\\s*([^<]+)<br>Street Address Line 2:\\s*([^<]+)<br>City:\\s*([^<]+)<br>State \\/ Province:\\s*([^<]+)<br>Postal \\/ Zip Code:\\s*([^<]+)<br>Country:\\s*([^<]+)<br>/;\n  const matches = text.match(regex);\n  \n  if (matches) {\n    return {\n      line1: matches[1].trim(),\n      line2: matches[2].trim(),\n      city: matches[3].trim(),\n      stateProvince: matches[4].trim(),\n      postalZipCode: matches[5].trim(),\n      country: matches[6].trim()\n    };\n  }\n  \n  return {\n    line1: null,\n    line2: null,\n    city: null,\n    stateProvince: null,\n    postalZipCode: null,\n    country: null\n  }\n}\n\nreturn {\n  address: extractAddressData($input.first().json.body.billingAddress),\n  customer: {\n    name: $input.first().json.body.name,\n    email: $input.first().json.body.email,\n    phone: $input.first().json.body.phone\n  },\n  item: {\n    name: $input.first().json.body.itemName\n  }\n}"
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      "name": "Kontakt erstellen/aktualisieren",
      "type": "n8n-nodes-base.xero",
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        "name": "={{ $json.customer.name }}",
        "resource": "contact",
        "organizationId": "bc9a44a6-eb14-4f81-b24c-ca676c506446",
        "additionalFields": {
          "phonesUi": {
            "phonesValues": [
              {
                "phoneType": "MOBILE",
                "phoneNumber": "={{ $json.customer.phone }}"
              }
            ]
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          "addressesUi": {
            "addressesValues": [
              {
                "city": "={{ $json.address.city }}",
                "type": "STREET",
                "line1": "={{ $json.address.line1 }}",
                "line2": "={{ $json.address.line2 }}",
                "region": "={{ $json.address.stateProvince }}",
                "country": "={{ $json.address.country }}",
                "postalCode": "={{ $json.address.postalZipCode }}"
              }
            ]
          },
          "emailAddress": "={{ $json.customer.email }}"
        }
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        "xeroOAuth2Api": {
          "id": "HZnbTfrr5leqrLUQ",
          "name": "Xero account"
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      "name": "Rechnung erstellen",
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      "parameters": {
        "type": "ACCREC",
        "contactId": "={{ $json.ContactID }}",
        "lineItemsUi": {
          "lineItemsValues": [
            {
              "taxType": "INPUT",
              "itemCode": "={{ $('Format data').item.json.item.name }}",
              "unitAmount": "10",
              "accountCode": "200"
            }
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        "organizationId": "bc9a44a6-eb14-4f81-b24c-ca676c506446",
        "additionalFields": {}
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      "credentials": {
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          "name": "Xero account"
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      "name": "KI-Agent",
      "type": "@n8n/n8n-nodes-langchain.agent",
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      "parameters": {
        "text": "={{ $json }}",
        "options": {
          "systemMessage": "=You are an AI assistant that generates a professional invoice email that you get from an Xero response (newly created invoice), so you will recive an Xero invoice response and thus your job is to create a professional html email content because this html email content will be sent to the customer."
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      "name": "OpenAI Chat Model",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
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          "mode": "list",
          "value": "gpt-4o-mini",
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        "openAiApi": {
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          "name": "OpenAi account"
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        "content": "## Send The Invoice\nSends the newly created invoice for that customer(via email)"
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    },
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      "name": "E-Mail senden",
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      "webhookId": "34d9e2cd-ada9-43de-b476-36ae61b9ff32",
      "parameters": {
        "sendTo": "={{ $('Create the invoice').item.json.Contact.EmailAddress }}",
        "message": "={{ $json.output }}",
        "options": {},
        "subject": "New Invoice"
      },
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  "active": false,
  "pinData": {
    "Receive form submission": [
      {
        "json": {
          "body": {
            "name": "Adrian Mathews",
            "email": "yoled82772@elygifts.com",
            "phone": "(116) 777-9916",
            "itemName": "Design",
            "billingAddress": "Street Address: Nulla quia debitis est quam facilis amet enim cupidatat officia autem consequatur qui quis dolorem<br>Street Address Line 2: Possimus perferendis ad veritatis quia animi<br>City: Voluptatibus eveniet harum unde dolor doloremque cumque dol<br>State / Province: Reprehenderit rerum voluptas magni ut minim ad deleniti eni<br>Postal / Zip Code: 17167<br>Country: Seychelles<br>"
          }
        }
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