Extracción de datos de asistencia desde imágenes de Google Drive a Sheets mediante un bot de Telegram, VLM Run AI y recordatorios de Gmail

Intermedio

Este es unautomatización que contiene 11 nodos.Utiliza principalmente nodos como Gmail, Webhook, GoogleDrive, HttpRequest, VlmRun. Extraer datos de asistencia de imágenes de Google Drive a Sheets con VLM Run AI y recordatorios de Gmail

Requisitos previos
  • Cuenta de Google y credenciales de API de Gmail
  • Punto final de HTTP Webhook (n8n generará automáticamente)
  • Credenciales de API de Google Drive
  • Pueden requerirse credenciales de autenticación para la API de destino

Categoría

-
Vista previa del flujo de trabajo
Visualización de las conexiones entre nodos, con soporte para zoom y panorámica
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Copie la siguiente configuración JSON en n8n para importar y usar este flujo de trabajo
{
  "meta": {
    "instanceId": "96d35e452e0d9a182973416b7532cfc5643239aaaa764a5bf74d52ca84f4a35c",
    "templateCredsSetupCompleted": true
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  "nodes": [
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      "id": "0968592f-243a-4fb9-809c-2434e9375da3",
      "name": "VLM Run for Extraction",
      "type": "@vlm-run/n8n-nodes-vlmrun.vlmRun",
      "position": [
        496,
        -96
      ],
      "parameters": {
        "operation": "executeAgent",
        "agentPrompt": "=Analyze the image of user list names and show them in the following json format, make sure to follow this exact structure, where val1 will be current date, val2 will be total user count and rest of the values will be the user names:\n{ \\\"majorDimension\\\": \\\"ROWS\\\",   \\\"values\\\": [     [\\\"val1\\\", \\\"val2\\\"]   ] }",
        "agentCallbackUrl": "https://playground.attensys.ai/webhook/check-attendance"
      },
      "credentials": {
        "vlmRunApi": {
          "id": "B7ZYM8AfBgjnOEOl",
          "name": "VLM Run account 5"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "32cf5900-f3f2-4a05-b3d0-97848189f513",
      "name": "Nota Adhesiva",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
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      ],
      "parameters": {
        "color": 7,
        "width": 464,
        "height": 576,
        "content": "## 🟣 Append to Sheets + Send Email\n\n* ➕ **HTTP Request** calls Google Sheets `values:append` with `valueInputOption=RAW`, `insertDataOption=INSERT_ROWS`, `includeValuesInResponse=true`, then ✉️ **Gmail** sends the formatted attendance to the chosen recipient\n\n* 📥 Appends the received row into **Sheet1!A:Z** and formats the message where the first item is the date, the last item is the total, and the rest are numbered names\n\n🧪 Example input:\n{\"majorDimension\":\"ROWS\",\"values\":[[\"2025-10-03\",\"6\",\"Camila Torres Rivera\",...,\"Anisah Anif\"]]}\n\n\n📊 Result: a new row with date in column A, total count in column B, then each attendee name across subsequent columns, and an email sent with subject `Attendance List`\n"
      },
      "typeVersion": 1
    },
    {
      "id": "e37ad5b4-1df1-4d4c-b07a-358ea7c2f8ef",
      "name": "Nota Adhesiva1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        432,
        -480
      ],
      "parameters": {
        "width": 416,
        "height": 576,
        "content": "## 🟡 VLM Run: Extraction Logic\n\n\n- 🤖 **Execute Agent** processes the downloaded image.  \n- 📝 **Prompt**: Return JSON in format `{ \"majorDimension\": \"ROWS\", \"values\": [[\"YYYY-MM-DD\", \"user_count\", \"name1\", \"name2\", ...]] }`.  \n- 🌐 Result posted to n8n webhook **`check-attendance`** (test endpoint).  \n- 📩 Webhook receives ready-to-append Sheets payload.  \n- 🧠 *Example output*:  \n  `{\"majorDimension\":\"ROWS\",\"values\":[[\"2025-10-03\",\"6\",\"Camila Torres Rivera\",\"Mellissa\"]]}`\n\n\n"
      },
      "typeVersion": 1
    },
    {
      "id": "c4b6f7e3-31ff-49ff-9640-c90950141a33",
      "name": "Nota Adhesiva2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        0,
        -480
      ],
      "parameters": {
        "color": 7,
        "width": 416,
        "height": 576,
        "content": "## 🟢 Google Drive: Monitor & Download\n\n* ⏱️ Google Drive Trigger checks the target folder every minute for **fileCreated** events\n\n* 🗂️ Trigger scope: the attendance images folder you selected\n\n* 🔗 Passes the new file **id** to the next node\n\n* ⬇️ Google Drive node downloads the file as binary under **data**\n\n* 📦 Output: the binary file is ready for the attendance extraction step\n"
      },
      "typeVersion": 1
    },
    {
      "id": "fbb0adca-34a1-41c0-847b-5fb7304f2c4a",
      "name": "Nota Adhesiva4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        0,
        -864
      ],
      "parameters": {
        "color": 7,
        "width": 848,
        "height": 368,
        "content": "## 🧾 Attendance Extraction Pipeline\n\n**Overview:**\n\nUploads land in Google Drive → VLM Run’s Execute Agent reads names from the image or scan → Agent posts a clean JSON to the n8n Webhook → The workflow appends the row into Google Sheets.\n\n\nPerfect for:\nWhiteboard standups, workshop sign-ins, classroom roll calls.\n\n\n**Requirements:**\n\n* VLM Run API credentials with access to Execute Agent\n* Google Drive OAuth2 for trigger and download\n* Google Sheets OAuth2 for `values:append`\n* n8n Webhook reachable at `check-attendance` on the test endpoint\n"
      },
      "typeVersion": 1
    },
    {
      "id": "3d69f4a9-20f0-487e-9402-cd7f2ec1bd73",
      "name": "Recibe la Lista",
      "type": "n8n-nodes-base.webhook",
      "position": [
        704,
        -96
      ],
      "webhookId": "706a3754-0987-4153-9193-29c27827d442",
      "parameters": {
        "path": "check-attendance",
        "options": {},
        "httpMethod": "POST"
      },
      "typeVersion": 2.1
    },
    {
      "id": "0e9e1a63-80b6-4366-bbf9-dd18bfab4efb",
      "name": "Monitorear Subidas de Listas",
      "type": "n8n-nodes-base.googleDriveTrigger",
      "notes": "Monitors Google Drive folder for new receipt uploads and triggers processing automatically.",
      "position": [
        64,
        -96
      ],
      "parameters": {
        "event": "fileCreated",
        "options": {},
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        },
        "triggerOn": "specificFolder",
        "folderToWatch": {
          "__rl": true,
          "mode": "list",
          "value": "1S6baavqJn98MjUlbB6KtmARCWuWEekIZ",
          "cachedResultUrl": "https://drive.google.com/drive/folders/1S6baavqJn98MjUlbB6KtmARCWuWEekIZ",
          "cachedResultName": "test_data"
        }
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "zYyIOFMdGz258avn",
          "name": "Google Drive account 6"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "bcdf4ec9-602c-402b-a929-54a0b73f2d70",
      "name": "Descargar Lista",
      "type": "n8n-nodes-base.googleDrive",
      "notes": "Downloads receipt files from Google Drive for AI processing.",
      "position": [
        240,
        -96
      ],
      "parameters": {
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {
          "binaryPropertyName": "data"
        },
        "operation": "download"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "zYyIOFMdGz258avn",
          "name": "Google Drive account 6"
        }
      },
      "typeVersion": 3
    },
    {
      "id": "93549d62-06ba-491d-bb82-c9c79beeca71",
      "name": "Agregar Nueva Asistencia a la Hoja",
      "type": "n8n-nodes-base.httpRequest",
      "position": [
        944,
        -80
      ],
      "parameters": {
        "url": "https://sheets.googleapis.com/v4/spreadsheets/1lg0aJKvd7E2pbhumHNjcgxUfEQKvlBs9h1zZbhSeqas/values/Sheet1!A:Z:append",
        "method": "POST",
        "options": {},
        "jsonBody": "={{ $json.body.response }}",
        "sendBody": true,
        "sendQuery": true,
        "sendHeaders": true,
        "specifyBody": "json",
        "authentication": "predefinedCredentialType",
        "queryParameters": {
          "parameters": [
            {
              "name": "valueInputOption",
              "value": "RAW"
            },
            {
              "name": "insertDataOption",
              "value": "INSERT_ROWS"
            },
            {
              "name": "includeValuesInResponse",
              "value": "true"
            }
          ]
        },
        "headerParameters": {
          "parameters": [
            {
              "name": "Content-Type",
              "value": "application/json"
            }
          ]
        },
        "nodeCredentialType": "googleSheetsOAuth2Api"
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "id": "sdLQgQJjowDNfXMU",
          "name": "Google Sheets account 7"
        }
      },
      "typeVersion": 4.2
    },
    {
      "id": "bc39bbf9-24a1-422a-99d8-d318bb15c59c",
      "name": "Enviar un Mensaje",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1168,
        -80
      ],
      "webhookId": "dc974b24-8060-48c3-a143-c4441b191061",
      "parameters": {
        "sendTo": "mehediahamed@iut-dhaka.edu",
        "message": "={{\n(() => {\n  const raw = $json.updates?.updatedData?.values;\n\n  // Normalize to a flat array of strings\n  const parts = Array.isArray(raw)\n    ? (Array.isArray(raw[0]) ? raw[0] : raw).map(String)\n    : String(raw || \"\").split(\",\").map(s => s.trim());\n\n  if (!parts.length) return \"No data received\";\n\n  const date = parts[0];\n  const total = parts[1];\n  const names = parts.slice(2).filter(Boolean);\n\n  // Optional pretty date without relying on timezone parsing\n  const prettyDate = /^(\\d{4})-(\\d{2})-(\\d{2})$/.test(date)\n    ? date.replace(/^(\\d{4})-(\\d{2})-(\\d{2})$/, \"$3-$2-$1\")\n    : date;\n\n  const list = names.map((n, i) => `${i + 1}. ${n}`).join(\"<br>\");\n\n  return `Today's Attendance List (${prettyDate})<br>Total: ${total}<br>${list}`;\n})()\n}}\n",
        "options": {},
        "subject": "Attendance List"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "GrK9vxqscIwcG24Y",
          "name": "Gmail account 4"
        }
      },
      "typeVersion": 2.1
    },
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      "position": [
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      "parameters": {
        "color": 5,
        "width": 464,
        "height": 144,
        "content": "## 📝 Webhook: Set Public Callback URL\n\nPaste your n8n webhook’s Production URL into VLM Run’s Callback URL field—no localhost URLs (they’re unreachable)."
      },
      "typeVersion": 1
    }
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  "pinData": {},
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}
Preguntas frecuentes

¿Cómo usar este flujo de trabajo?

Copie el código de configuración JSON de arriba, cree un nuevo flujo de trabajo en su instancia de n8n y seleccione "Importar desde JSON", pegue la configuración y luego modifique la configuración de credenciales según sea necesario.

¿En qué escenarios es adecuado este flujo de trabajo?

Intermedio

¿Es de pago?

Este flujo de trabajo es completamente gratuito, puede importarlo y usarlo directamente. Sin embargo, tenga en cuenta que los servicios de terceros utilizados en el flujo de trabajo (como la API de OpenAI) pueden requerir un pago por su cuenta.

Información del flujo de trabajo
Nivel de dificultad
Intermedio
Número de nodos11
Categoría-
Tipos de nodos7
Descripción de la dificultad

Adecuado para usuarios con experiencia intermedia, flujos de trabajo de complejidad media con 6-15 nodos

Autor
Shahrear

Shahrear

@shahrear

I’m Shahrear, a Software Engineer with over 5 years of experience in full-stack development and workflow automation. I specialize in building intelligent automations using n8n, helping teams streamline operations and boost productivity. I’m also an expert in developing custom n8n nodes, with published work on npm - including the @vlm-run/n8n-nodes-vlmrun package. Linkedin - https://www.linkedin.com/in/shahrear-amin/ Email - shahrearbinamin33@gmail.com

Enlaces externos
Ver en n8n.io

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Categorías

Categorías: 34