智能发票跟进系统
高级
这是一个Invoice Processing, Multimodal AI领域的自动化工作流,包含 16 个节点。主要使用 Set, Gmail, Filter, Aggregate, GoogleSheets 等节点。 集成GPT-4.1、Gmail和Google Sheets的智能发票催收系统
前置要求
- •Google 账号和 Gmail API 凭证
- •Google Sheets API 凭证
- •OpenAI API Key
使用的节点 (16)
工作流预览
可视化展示节点连接关系,支持缩放和平移
导出工作流
复制以下 JSON 配置到 n8n 导入,即可使用此工作流
{
"id": "krCtlHDssldDicnv",
"meta": {
"instanceId": "d7661a849ead114a9aa6d9ceaf4160465aeb79532a35bde62160c840ffba9fc8",
"templateCredsSetupCompleted": true
},
"name": "智能发票跟进系统",
"tags": [],
"nodes": [
{
"id": "sticky-note-1",
"type": "n8n-nodes-base.stickyNote",
"position": [
180,
-100
],
"parameters": {
"width": 350,
"height": 180,
"content": "## 📊 步骤1:发票数据收集"
},
"typeVersion": 1
},
{
"id": "sticky-note-2",
"type": "n8n-nodes-base.stickyNote",
"position": [
850,
-150
],
"parameters": {
"width": 380,
"height": 200,
"content": "## 🔍 步骤2:邮件历史智能分析"
},
"typeVersion": 1
},
{
"id": "sticky-note-3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1500,
-170
],
"parameters": {
"width": 400,
"height": 220,
"content": "## 🧠 步骤3:AI驱动的跟进邮件生成"
},
"typeVersion": 1
},
{
"id": "sticky-note-4",
"type": "n8n-nodes-base.stickyNote",
"position": [
2100,
-150
],
"parameters": {
"width": 380,
"height": 200,
"content": "## 📧 步骤4:自动化邮件发送"
},
"typeVersion": 1
},
{
"id": "dd5aa5ef-6970-448a-9a2e-3c2851eb0da7",
"name": "当点击“执行工作流”时",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-40,
20
],
"parameters": {},
"typeVersion": 1
},
{
"id": "949f0ab9-a966-4120-abe9-1d9ff44fa2b9",
"name": "Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
220,
150
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1oPx-jSljqW1YVpojZ9zPa10H7MoiQERIdrFESS6lUqo/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1oPx-jSljqW1YVpojZ9zPa10H7MoiQERIdrFESS6lUqo",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1oPx-jSljqW1YVpojZ9zPa10H7MoiQERIdrFESS6lUqo/edit?usp=drivesdk",
"cachedResultName": "Smart Invoice System Example"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "EOibXIc4U8wcXyRR",
"name": "YouTube"
}
},
"typeVersion": 4.6
},
{
"id": "2de0297d-3ab6-432a-a096-1e028b8bbf4c",
"name": "编辑字段",
"type": "n8n-nodes-base.set",
"position": [
440,
150
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "c09a2d8d-29ed-45c9-a8fa-00bfcb913378",
"name": "daysSinceSent",
"type": "number",
"value": "={{ $now.diffTo($json['Date Sent'], 'days').round() }}"
},
{
"id": "07206597-825a-4b32-b37e-a7d801985f07",
"name": "email",
"type": "string",
"value": "={{ $json.Email }}"
},
{
"id": "66deeae3-de18-4b47-8cb0-48f6b0b7aa49",
"name": "firstName",
"type": "string",
"value": "={{ $json[\"Client Name\"].split(\" \")[0] }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "974084da-f66e-4d79-953e-7eef1a00aace",
"name": "筛选",
"type": "n8n-nodes-base.filter",
"position": [
660,
150
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "d181237f-cfbe-458a-8d55-979db05e73f4",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.daysSinceSent }}",
"rightValue": 7
},
{
"id": "97436f9c-bd1d-4b55-a13f-0db6d6413ac0",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.daysSinceSent }}",
"rightValue": 14
},
{
"id": "2547e0b3-5774-4595-ab7c-11014e9326f4",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.daysSinceSent }}",
"rightValue": 21
},
{
"id": "4e3f0df8-bb44-4c1f-a24d-4f6a1b6164d5",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.daysSinceSent }}",
"rightValue": 28
}
]
}
},
"typeVersion": 2.2
},
{
"id": "00175045-bccf-4f26-bf07-296d3d73e219",
"name": "遍历项目",
"type": "n8n-nodes-base.splitInBatches",
"position": [
880,
150
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "ed7af6f0-3b03-4a0e-bfe8-b5550a5a8b28",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
1100,
75
],
"webhookId": "aaf3c7f9-6ebb-49e3-8ca7-220c051cb6cc",
"parameters": {
"limit": 10,
"simple": false,
"filters": {
"q": "=from:{{ $json.email }} OR to:{{ $json.email }}"
},
"options": {},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"id": "fhD8H5s1MrHGhcsj",
"name": "Gmail account 4"
}
},
"typeVersion": 2.1
},
{
"id": "e432f02f-7135-4133-bc2d-b3f6ca3cc11e",
"name": "聚合",
"type": "n8n-nodes-base.aggregate",
"position": [
1320,
75
],
"parameters": {
"options": {
"mergeLists": true
},
"fieldsToAggregate": {
"fieldToAggregate": [
{
"fieldToAggregate": "text"
},
{
"fieldToAggregate": "headers.date"
}
]
}
},
"typeVersion": 1
},
{
"id": "3ec2726d-4165-4960-8241-2b783bb98303",
"name": "OpenAI",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
1760,
80
],
"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4.1",
"cachedResultName": "GPT-4.1"
},
"options": {
"temperature": 0.7
},
"messages": {
"values": [
{
"role": "system",
"content": "You're a helpful, intelligent administrative assistant. You help me follow up with emails."
},
{
"content": "=I am following up with overdue invoices by sending a series of templated emails. Your task is to read through a conversation history between me and the prospect and determine whether I can send the email as-is, or if there are some changes I need to make to the template.\n\nHere is the template:\n\n`\n{{ \n $if(\n $('Loop Over Items').item.json.daysSinceSent === 7, $json.followUpTemplateArray[0],\n $if(\n $('Loop Over Items').item.json.daysSinceSent === 14, $json.followUpTemplateArray[1],\n $if(\n $('Loop Over Items').item.json.daysSinceSent === 21, $json.followUpTemplateArray[2],\n $if(\n $('Loop Over Items').item.json.daysSinceSent === 28, $json.followUpTemplateArray[3],\n null\n )\n )\n )\n ) \n}}`\n\nYou'll return your answer in JSON using this format:\n\n{\"verdict\":\"true or false\",\"emailTemplate\":\"modified email template with \\n in place of newlines\"}\n\nRules:\n- If we sent or received an email discussing the invoice in the last 72 hours, do not follow up. This would be annoying. If this occurs, just skip and return \"false\" for verdict.\n- If we did not send an email discussing the invoice in the last 72 hours, return \"true\" for verdict.\n- If we've discussed something that materially makes the followup seem strange (i.e repeats the same information, or says something out of context), modify the template to accommodate for this. Do not modify the template unless it's necessary to maintain a cohesive conversation.\n\nCurrent date:\n{{ $now }}\n\nConversation history:\n{{ $json.textWithDate }}"
}
]
},
"jsonOutput": true
},
"credentials": {
"openAiApi": {
"id": "kRhXLl2JwVGc05AE",
"name": "YouTube_Feb 4"
}
},
"typeVersion": 1.8
},
{
"id": "18090468-75ce-45ee-94d3-4c2630bfeea8",
"name": "编辑字段1",
"type": "n8n-nodes-base.set",
"position": [
1540,
75
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "b55b50fb-0d38-456d-b19c-0d8b3953487a",
"name": "textWithDate",
"type": "string",
"value": "={{ $json.text.map((item,index) => $json.date[index] + '\\n' + item ) }}"
},
{
"id": "84ec4118-bbec-4417-bf5a-c994fad40f3b",
"name": "followUpTemplateArray",
"type": "array",
"value": "=[\"Hey {{ $('Loop Over Items').item.json.firstName }},\\n\\nHope you're well. Just checking in on that invoice I sent you earlier. Let me know if you need anything.\\n\\nThanks,\\nNick\",\"Hi {{ $('Loop Over Items').item.json.firstName }},\\n\\nFollowing up about the invoice. Am here to help if anything is unclear—shout anytime.\\n\\nThanks,\\nNick\",\"Hey {{ $('Loop Over Items').item.json.firstName }},\\n\\nThought I'd send another ping re: my last invoice. Let me know!\\n\\nBest,\\nNick\",\"Hi {{ $('Loop Over Items').item.json.firstName }},\\n\\nI know it's been a while since that last invoice, and it's not my intention to bother—just want to follow up and make sure I can close this out. Let me know if there's anything I can do to help.\\n\\nBest,\\nNick\"]"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "97fc0856-b9f9-4017-90bc-0d697261b997",
"name": "筛选1",
"type": "n8n-nodes-base.filter",
"position": [
2136,
75
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "404354e4-5fb9-4cda-a033-176cf6d1ce45",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.message.content.verdict }}",
"rightValue": "true"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "835c5f4c-19cd-4942-81bd-9f1c3bd4396a",
"name": "Gmail1",
"type": "n8n-nodes-base.gmail",
"position": [
2356,
150
],
"webhookId": "fc132765-0368-44f3-8b83-fbb7bb517396",
"parameters": {
"message": "={{ $json.message.content.emailTemplate }}",
"options": {
"sendTo": "={{ $('Loop Over Items').item.json.email }}"
},
"subject": "=Re: Invoice for {{ $('Loop Over Items').item.json.firstName }}",
"resource": "draft"
},
"credentials": {
"gmailOAuth2": {
"id": "fhD8H5s1MrHGhcsj",
"name": "Gmail account 4"
}
},
"typeVersion": 2.1
},
{
"id": "9a82e86c-1988-4423-b2f7-8e42c447defb",
"name": "计划触发器",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-40,
320
],
"parameters": {
"rule": {
"interval": [
{}
]
}
},
"typeVersion": 1.2
}
],
"active": false,
"pinData": {
"When clicking ‘Execute workflow’": [
{
"json": {}
}
]
},
"settings": {
"executionOrder": "v1"
},
"versionId": "a947a103-56ce-43e6-a647-1eeab4c72a58",
"connections": {
"Gmail": {
"main": [
[
{
"node": "Aggregate",
"type": "main",
"index": 0
}
]
]
},
"Filter": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Gmail1": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"OpenAI": {
"main": [
[
{
"node": "Filter1",
"type": "main",
"index": 0
}
]
]
},
"Filter1": {
"main": [
[
{
"node": "Gmail1",
"type": "main",
"index": 0
}
]
]
},
"Aggregate": {
"main": [
[
{
"node": "Edit Fields1",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields": {
"main": [
[
{
"node": "Filter",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields1": {
"main": [
[
{
"node": "OpenAI",
"type": "main",
"index": 0
}
]
]
},
"Google Sheets": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items": {
"main": [
[],
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "Google Sheets",
"type": "main",
"index": 0
}
]
]
},
"When clicking ‘Execute workflow’": {
"main": [
[
{
"node": "Google Sheets",
"type": "main",
"index": 0
}
]
]
}
}
}常见问题
如何使用这个工作流?
复制上方的 JSON 配置代码,在您的 n8n 实例中创建新工作流并选择「从 JSON 导入」,粘贴配置后根据需要修改凭证设置即可。
这个工作流适合什么场景?
高级 - 发票处理, 多模态 AI
需要付费吗?
本工作流完全免费,您可以直接导入使用。但请注意,工作流中使用的第三方服务(如 OpenAI API)可能需要您自行付费。
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工作流信息
难度等级
高级
节点数量16
分类2
节点类型10
作者
Nick Saraev
@nicksaraevHi 👋 I'm Nick. I make money with automation & teach others how they can too. If you have any questions about my templates or about my n8n builds, feel free to ask and I'll happily respond in the comments. Thanks for reading!
外部链接
在 n8n.io 查看 →
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