自动化 QuickBooks 发票到自定义 PDF 和电子邮件
高级
这是一个Invoice Processing领域的自动化工作流，包含 19 个节点。主要使用 Code, Html, Merge, Webhook, EmailSend 等节点。 使用 Gotenberg 将自定义品牌 QuickBooks 发票转为 PDF 并邮件发送
前置要求
- •HTTP Webhook 端点（n8n 会自动生成）
- •可能需要目标 API 的认证凭证
分类
工作流预览
可视化展示节点连接关系，支持缩放和平移
导出工作流
复制以下 JSON 配置到 n8n 导入，即可使用此工作流
{
"id": "2hX0dXVASiaWn1Vg",
"meta": {
"instanceId": "e727f992f69a44655d3d4d5a1d4a30ca3ec1573139240bc4d84b17b8f66642c8",
"templateCredsSetupCompleted": true
},
"name": "自动化 QuickBooks 发票到自定义 PDF 和电子邮件",
"tags": [],
"nodes": [
{
"id": "05599a83-f5c2-46db-8864-53c9e1b45f0d",
"name": "监听新的 QuickBooks 发票",
"type": "n8n-nodes-base.webhook",
"position": [
512,
1248
],
"webhookId": "f94d4908-7ef3-42b7-aa27-d6028475d32c",
"parameters": {
"path": "qbo-invoice-webhook",
"options": {},
"httpMethod": "POST"
},
"typeVersion": 1
},
{
"id": "1dc144aa-6849-4e95-a4d1-1f9c80b16b63",
"name": "从 QuickBooks 获取发票数据",
"type": "n8n-nodes-base.quickbooks",
"position": [
1248,
976
],
"parameters": {
"resource": "invoice",
"invoiceId": "={{ $json.body.eventNotifications[0].dataChangeEvent.entities[0].id }}"
},
"credentials": {
"quickBooksOAuth2Api": {
"id": "r3A6wRAzyp859vQL",
"name": "QuickBooks Online account"
}
},
"typeVersion": 1
},
{
"id": "b56096d7-37cf-41b7-ab77-ebb35c176e01",
"name": "获取公司徽标图像",
"type": "n8n-nodes-base.httpRequest",
"position": [
880,
1248
],
"parameters": {
"url": "https://www.logomyway.com/logos_new/32474/CLEARWATER-HUDSON_497267718070.png",
"options": {},
"responseFormat": "file",
"dataPropertyName": "logodata"
},
"typeVersion": 1
},
{
"id": "97f6e4f4-82c8-4bbd-bad2-a02f69ca6150",
"name": "获取公司签名图像",
"type": "n8n-nodes-base.httpRequest",
"position": [
880,
1600
],
"parameters": {
"url": "https://upload.wikimedia.org/wikipedia/commons/2/27/Narf_signature.png",
"options": {},
"responseFormat": "file",
"dataPropertyName": "signaturedata"
},
"typeVersion": 1
},
{
"id": "7b5653c7-4483-463c-a7e2-fab408ea1f91",
"name": "将徽标转换为 Base64",
"type": "n8n-nodes-base.extractFromFile",
"position": [
1248,
1248
],
"parameters": {
"options": {},
"operation": "binaryToPropery",
"destinationKey": "logodata",
"binaryPropertyName": "logodata"
},
"typeVersion": 1
},
{
"id": "4fa1d59c-2ace-4251-a0db-49b62d18f62a",
"name": "将签名转换为 Base64",
"type": "n8n-nodes-base.extractFromFile",
"position": [
1248,
1424
],
"parameters": {
"options": {},
"operation": "binaryToPropery",
"destinationKey": "signaturedata",
"binaryPropertyName": "signaturedata"
},
"typeVersion": 1
},
{
"id": "38d30ac3-298c-4731-a7b3-d45ac80abb25",
"name": "合并发票、徽标和签名",
"type": "n8n-nodes-base.merge",
"position": [
1472,
1232
],
"parameters": {
"numberInputs": 3
},
"typeVersion": 3.2
},
{
"id": "8539ed24-374b-4ecb-b152-ef6d76365f0b",
"name": "为模板准备所有数据",
"type": "n8n-nodes-base.code",
"position": [
1680,
1248
],
"parameters": {
"jsCode": "// This is the final, production-ready code. It fixes the \"PAID\" stamp logic.\n\nconst items = $items(\"Combine Invoice, Logo & Signature\"); // Ensure this is the correct name of your Merge node\n\n// Step 1: Correctly access the data\nconst invoiceData = items[0].json;\nconst logoJson = items[1].json;\nconst signatureJson = items[2].json;\n\n// Step 2: Safety check\nif (!logoJson || !logoJson.logodata || !signatureJson || !signatureJson.signaturedata) {\n throw new Error(\"Could not find 'logodata' or 'signaturedata' properties. Check the nodes providing the images.\");\n}\n\n// Step 3: Create the full, correct Data URI for the images\nconst logoSrc = `data:image/png;base64,${logoJson.logodata}`;\nconst signatureSrc = `data:image/png;base64,${signatureJson.signaturedata}`;\n\n// Step 4: Format dates professionally\nfunction formatDate(dateString) {\n if (!dateString) return 'N/A';\n const options = { year: 'numeric', month: 'long', day: 'numeric' };\n return new Date(dateString + 'T00:00:00-00:00').toLocaleDateString('en-US', options);\n}\n\n// Step 5: Build the HTML for the line items\nlet lineItemsHtml = '';\nfor (const item of invoiceData.Line) {\n if (item.DetailType === 'SalesItemLineDetail') {\n // Added a subtle grey color for the description for a more refined look\n const description = item.Description ? `<br><span style=\"color: #718096; font-size: 0.85rem;\">${item.Description}</span>` : '';\n lineItemsHtml += `\n <tr>\n <td><strong>${item.SalesItemLineDetail.ItemRef.name || 'N/A'}</strong>${description}</td>\n <td class=\"text-center\">${item.SalesItemLineDetail.Qty || 1}</td>\n <td class=\"text-right\">$${(item.SalesItemLineDetail.UnitPrice || 0).toFixed(2)}</td>\n <td class=\"text-right\">$${(item.Amount || 0).toFixed(2)}</td>\n </tr>`;\n }\n}\n\n// Step 6: THE FIX - Conditionally create the PAID stamp HTML\nlet paidStampHtml = '';\n// Only if the balance is zero or less, create the entire div. Otherwise, it's an empty string.\nif (invoiceData.Balance <= 0) {\n paidStampHtml = '<div class=\"paid-stamp\">PAID</div>';\n}\n\n// Step 7: Return the final JSON object\nreturn [{\n json: {\n customerName: invoiceData.CustomerRef.name,\n customerEmail: invoiceData.BillEmail.Address,\n invoiceNumber: invoiceData.DocNumber,\n invoiceDate: formatDate(invoiceData.TxnDate),\n dueDate: formatDate(invoiceData.DueDate),\n lineItems: lineItemsHtml,\n subtotal: (invoiceData.TotalAmt - invoiceData.TxnTaxDetail.TotalTax).toFixed(2),\n tax: (invoiceData.TxnTaxDetail.TotalTax).toFixed(2),\n balanceDue: (invoiceData.Balance).toFixed(2),\n notes: invoiceData.CustomerMemo.value,\n paymentTerms: invoiceData.SalesTermRef.name,\n logoSrc: logoSrc,\n signatureSrc: signatureSrc,\n paidStampHtml: paidStampHtml // Pass the conditional HTML to the template\n }\n}];"
},
"typeVersion": 2
},
{
"id": "2fdd3ef9-ef1f-42a5-8a29-64e439645e83",
"name": "从数据构建 HTML 发票",
"type": "n8n-nodes-base.html",
"position": [
1888,
1248
],
"parameters": {
"html": "<!DOCTYPE html>\n<html lang=\"en\">\n<head>\n <meta charset=\"UTF-8\">\n <title>Invoice #{{$json.invoiceNumber}}</title>\n <link rel=\"preconnect\" href=\"https://fonts.googleapis.com\">\n <link rel=\"preconnect\" href=\"https://fonts.gstatic.com\" crossorigin>\n <link href=\"https://fonts.googleapis.com/css2?family=Inter:wght@400;500;700&display=swap\" rel=\"stylesheet\">\n <style>\n @page {\n size: A4;\n margin: 1.5cm;\n @bottom-center {\n content: \"Page \" counter(page) \" of \" counter(pages);\n font-family: 'Inter', sans-serif;\n font-size: 9pt;\n color: #999;\n padding-top: 10px;\n border-top: 1px solid #e0e0e0;\n width: 100%;\n }\n }\n body {\n font-family: 'Inter', sans-serif;\n color: #212529;\n font-size: 9pt;\n line-height: 1.5;\n }\n .invoice-wrapper { width: 100%; }\n thead { display: table-header-group; }\n tbody { display: table-row-group; }\n tr { page-break-inside: avoid; }\n .header {\n display: flex;\n justify-content: space-between;\n align-items: flex-start;\n padding-bottom: 20px;\n border-bottom: 3px solid #0d2a4b;\n margin-bottom: 40px;\n }\n .company-logo { max-width: 180px; max-height: 70px; }\n .invoice-title { text-align: right; }\n .invoice-title h1 {\n margin: 0;\n font-size: 26pt;\n color: #0d2a4b;\n font-weight: 700;\n }\n .invoice-title p {\n margin: 2px 0 0 0;\n color: #5a6a7b;\n font-size: 10pt;\n }\n .meta-section {\n display: grid;\n grid-template-columns: 1fr 1fr 1fr;\n gap: 30px;\n margin-bottom: 40px;\n font-size: 9pt;\n }\n .meta-section strong {\n display: block;\n margin-bottom: 6px;\n color: #8898aa;\n font-weight: 500;\n text-transform: uppercase;\n letter-spacing: 0.5px;\n font-size: 8pt;\n }\n .meta-section span { color: #212529; }\n .line-items-table {\n width: 100%;\n border-collapse: collapse;\n margin-bottom: 20px;\n }\n .line-items-table th {\n padding: 8px 5px;\n background-color: #f8f9fa;\n border-bottom: 2px solid #dee2e6;\n /* text-align: left; <-- THE BUGGY LINE IS NOW REMOVED */\n font-size: 8pt;\n text-transform: uppercase;\n letter-spacing: 0.5px;\n font-weight: 700;\n color: #495057;\n }\n .line-items-table td {\n padding: 8px 5px;\n border-bottom: 1px solid #edf2f7;\n vertical-align: top;\n }\n .item-description { font-size: 8.5pt; color: #6c757d; }\n .text-right { text-align: right; }\n .text-left { text-align: left; }\n .text-center { text-align: center; }\n .summary-section {\n page-break-inside: avoid !important;\n }\n .totals-section {\n display: flex;\n justify-content: flex-end;\n margin-top: 20px;\n }\n .totals-table {\n width: 100%;\n max-width: 400px;\n }\n .totals-table td {\n padding: 10px 12px;\n }\n .totals-table .label {\n color: #495057;\n text-align: right;\n }\n .totals-table .amount {\n font-weight: 700;\n text-align: right;\n font-size: 10pt;\n }\n .grand-total {\n border-top: 3px solid #0d2a4b;\n background-color: #f8f9fa;\n }\n .grand-total .label, .grand-total .amount {\n color: #0d2a4b;\n font-size: 14pt;\n font-weight: 700;\n }\n .footer {\n margin-top: 40px;\n padding-top: 20px;\n border-top: 1px solid #e0e0e0;\n font-size: 9pt;\n color: #6c757d;\n }\n .footer strong { color: #343a40; }\n .signature { max-height: 40px; margin-top: 15px; }\n </style>\n</head>\n<body>\n <div class=\"invoice-wrapper\">\n <header class=\"header\">\n <div>\n <img src=\"{{$json.logoSrc}}\" alt=\"Company Logo\" class=\"company-logo\">\n </div>\n <div class=\"invoice-title\">\n <h1>INVOICE</h1>\n <p>Invoice # {{$json.invoiceNumber}}</p>\n </div>\n </header>\n \n <section class=\"meta-section\">\n <div>\n <strong>Bill To</strong>\n <span>{{$json.customerName}}</span><br>\n <span>{{$json.customerEmail}}</span>\n </div>\n <div>\n <strong>Payable To</strong>\n <span>YOUR COMPANY NAME</span><br>\n <span>123 Your Street, Your City, State, Postal Code</span>\n </div>\n <div>\n <strong>Dates</strong>\n <span>Date of Issue: {{$json.invoiceDate}}</span><br>\n <span>Due Date: {{$json.dueDate}}</span>\n </div>\n </section>\n\n <table class=\"line-items-table\">\n <thead>\n <tr>\n <th class=\"text-left\" style=\"width: 50%;\">Item & Description</th>\n <th class=\"text-center\" style=\"width: 15%;\">Quantity</th>\n <th class=\"text-right\" style=\"width: 15%;\">Rate</th>\n <th class=\"text-right\" style=\"width: 20%;\">Amount</th>\n </tr>\n </thead>\n <tbody>\n {{$json.lineItems}}\n </tbody>\n </table>\n \n <div class=\"summary-section\">\n <section class=\"totals-section\">\n <table class=\"totals-table\">\n <tr>\n <td class=\"label\">Subtotal</td>\n <td class=\"amount\">${{$json.subtotal}}</td>\n </tr>\n <tr>\n <td class=\"label\">Tax</td>\n <td class=\"amount\">${{$json.tax}}</td>\n </tr>\n <tr class=\"grand-total\">\n <td class=\"label\">Balance Due</td>\n <td class=\"amount\">${{$json.balanceDue}}</td>\n </tr>\n </table>\n </section>\n \n <footer class=\"footer\">\n <strong>Payment Terms: {{$json.paymentTerms}}</strong>\n <p>{{$json.notes}}</p>\n <img src=\"{{$json.signatureSrc}}\" alt=\"Signature\" class=\"signature\">\n <p>Your Name, Your Title</p>\n </footer>\n </div>\n </div>\n</body>\n</html>"
},
"typeVersion": 1.2
},
{
"id": "905e1af5-3c1d-4a57-9df6-f7d0683f486a",
"name": "将 HTML 转换为二进制文件",
"type": "n8n-nodes-base.convertToFile",
"position": [
2096,
1248
],
"parameters": {
"options": {
"encoding": "utf8",
"fileName": "index.html"
},
"operation": "toText",
"sourceProperty": "html"
},
"typeVersion": 1.1
},
{
"id": "14bf3ebc-3a0f-468c-b650-6b282fe7f572",
"name": "通过 Gotenberg 生成 PDF",
"type": "n8n-nodes-base.httpRequest",
"position": [
2368,
1248
],
"parameters": {
"url": "http://yourGotenBergInstanceURL/forms/chromium/convert/html",
"method": "POST",
"options": {},
"sendBody": true,
"contentType": "multipart-form-data",
"sendHeaders": true,
"bodyParameters": {
"parameters": [
{
"name": "files",
"parameterType": "formBinaryData",
"inputDataFieldName": "=data"
},
{
"name": "scale",
"value": "1"
},
{
"name": "metadata",
"value": "={\"Author\":\"IA2S\",\"Copyright\":\"IA2S\",\"CreateDate\":\"{{ $now.format('yyyy-MM-dd') }}\",\"Creator\":\"IA2S\",\"Keywords\":[],\"ModDate\":\"{{ $now.format('yyyy-MM-dd') }}\",\"PDFVersion\":1.7,\"Producer\":\"IA2S\",\"Subject\":\"PDF\",\"Title\":\"IA2S PDF\"}"
}
]
},
"headerParameters": {
"parameters": [
{
"name": "Gotenberg-Output-Filename",
"value": "={{ $('Prepare All Data for Template').item.json.invoiceNumber }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "fc4105a5-f50c-4ac8-8010-a0ba82ffdf11",
"name": "通过电子邮件向客户发送 PDF 发票",
"type": "n8n-nodes-base.emailSend",
"position": [
2704,
1248
],
"webhookId": "c88f607c-5e1e-4f9e-aa2c-2f69df6e29cc",
"parameters": {
"html": "=<!DOCTYPE html>\n<html lang=\"en\">\n<head>\n <meta charset=\"UTF-8\">\n <meta name=\"viewport\" content=\"width=device-width, initial-scale=1.0\">\n <style>\n body {\n font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Helvetica, Arial, sans-serif;\n margin: 0;\n padding: 0;\n background-color: #f4f4f7;\n }\n .container {\n max-width: 600px;\n margin: 20px auto;\n background-color: #ffffff;\n border: 1px solid #e0e0e0;\n border-radius: 8px;\n padding: 40px;\n line-height: 1.6;\n color: #333333;\n }\n .header {\n text-align: center;\n margin-bottom: 30px;\n }\n .header h1 {\n color: #0d2a4b;\n margin: 0;\n }\n .content p {\n font-size: 16px;\n }\n .invoice-details {\n background-color: #f8f9fa;\n padding: 20px;\n border-radius: 5px;\n margin: 30px 0;\n font-size: 15px;\n }\n .invoice-details strong {\n color: #0d2a4b;\n }\n .footer {\n text-align: center;\n margin-top: 40px;\n font-size: 12px;\n color: #888888;\n }\n </style>\n</head>\n<body>\n <div class=\"container\">\n <div class=\"header\">\n <!-- You can optionally place your logo URL here -->\n <!-- <img src=\"URL_TO_YOUR_LOGO\" alt=\"Your Company Name\" style=\"max-width: 180px; margin-bottom: 20px;\"> -->\n <h1>New Invoice from YOUR COMPANY NAME</h1>\n </div>\n\n <div class=\"content\">\n <p>Hi {{$node[\"Prepare All Data for Template\"].json.customerName}},</p>\n \n <p>We hope you are doing well.</p>\n \n <p>A new invoice has been generated for you. You can find a detailed PDF version of the invoice attached to this email.</p>\n \n <div class=\"invoice-details\">\n <strong>Summary:</strong><br>\n Invoice Number: {{$node[\"Prepare All Data for Template\"].json.invoiceNumber}}<br>\n Balance Due: ${{$node[\"Prepare All Data for Template\"].json.balanceDue}}\n </div>\n \n <p>If you have any questions or concerns, please don't hesitate to contact us.</p>\n \n <p>Thank you for your business!</p>\n \n <p>\n Best regards,<br>\n The Team at YOUR COMPANY NAME\n </p>\n </div>\n\n <div class=\"footer\">\n <p>YOUR COMPANY NAME | Your Address | Your Phone Number</p>\n </div>\n </div>\n</body>\n</html>",
"options": {
"attachments": "=data"
},
"subject": "=Invoice {{$node[\"Prepare All Data for Template\"].json.invoiceNumber}} from YOUR COMPANY NAME",
"toEmail": "company.ebtech@gmail.com",
"fromEmail": "={{$node[\"Prepare All Data for Template\"].json.customerEmail}}"
},
"credentials": {
"smtp": {
"id": "ZSjtbi8UmObTzmbO",
"name": "SMTP account"
}
},
"typeVersion": 2.1
},
{
"id": "af2a01c1-65a8-49a5-8b34-ce853125a5bf",
"name": "便签",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1168,
416
],
"parameters": {
"color": 5,
"width": 1264,
"height": 1824,
"content": "# 自动化 QuickBooks 发票到自定义 PDF 和电子邮件"
},
"typeVersion": 1
},
{
"id": "6edf064f-44ed-449e-a597-bd1b0d71bbe2",
"name": "便签1",
"type": "n8n-nodes-base.stickyNote",
"position": [
432,
1088
],
"parameters": {
"color": 5,
"width": 256,
"height": 336,
"content": "**1. 配置 Webhook**"
},
"typeVersion": 1
},
{
"id": "09597ad8-12d2-4bc6-aaf4-e4478499e5b3",
"name": "便签2",
"type": "n8n-nodes-base.stickyNote",
"position": [
1168,
848
],
"parameters": {
"color": 5,
"width": 256,
"height": 320,
"content": "**2. 连接 QuickBooks**"
},
"typeVersion": 1
},
{
"id": "6fb09bca-2e1b-434f-8a13-054e96f45e18",
"name": "便签3",
"type": "n8n-nodes-base.stickyNote",
"position": [
800,
1088
],
"parameters": {
"color": 5,
"width": 256,
"height": 336,
"content": "**3. 添加您的徽标 URL**"
},
"typeVersion": 1
},
{
"id": "269b246b-58cc-44f3-8bf2-44c30b8a5544",
"name": "便签4",
"type": "n8n-nodes-base.stickyNote",
"position": [
800,
1472
],
"parameters": {
"color": 5,
"width": 256,
"height": 320,
"content": "**4. 添加您的签名 URL**"
},
"typeVersion": 1
},
{
"id": "b6cb4da6-78f6-4090-99bf-c443ee044ce3",
"name": "便签5",
"type": "n8n-nodes-base.stickyNote",
"position": [
2288,
1120
],
"parameters": {
"color": 5,
"width": 256,
"height": 320,
"content": "**5. 设置您的 Gotenberg URL**"
},
"typeVersion": 1
},
{
"id": "7b8bbac0-14a7-45ac-854c-84e43a5dd052",
"name": "### 需要帮助？",
"type": "n8n-nodes-base.stickyNote",
"position": [
2624,
1072
],
"parameters": {
"color": 5,
"width": 256,
"height": 368,
"content": "**6. 配置您的电子邮件**"
},
"typeVersion": 1
}
],
"active": false,
"pinData": {},
"settings": {
"executionOrder": "v1"
},
"versionId": "8fcaea2c-adec-42a6-8dc4-1eb0ab254cee",
"connections": {
"Convert Logo to Base64": {
"main": [
[
{
"node": "Combine Invoice, Logo & Signature",
"type": "main",
"index": 1
}
]
]
},
"Fetch Company Logo Image": {
"main": [
[
{
"node": "Convert Logo to Base64",
"type": "main",
"index": 0
}
]
]
},
"Generate PDF via Gotenberg": {
"main": [
[
{
"node": "Email PDF Invoice to Customer",
"type": "main",
"index": 0
}
]
]
},
"Convert HTML to Binary File": {
"main": [
[
{
"node": "Generate PDF via Gotenberg",
"type": "main",
"index": 0
}
]
]
},
"Convert Signature to Base64": {
"main": [
[
{
"node": "Combine Invoice, Logo & Signature",
"type": "main",
"index": 2
}
]
]
},
"Build HTML Invoice from Data": {
"main": [
[
{
"node": "Convert HTML to Binary File",
"type": "main",
"index": 0
}
]
]
},
"Fetch Company Signature Image": {
"main": [
[
{
"node": "Convert Signature to Base64",
"type": "main",
"index": 0
}
]
]
},
"Prepare All Data for Template": {
"main": [
[
{
"node": "Build HTML Invoice from Data",
"type": "main",
"index": 0
}
]
]
},
"Get Invoice Data from QuickBooks": {
"main": [
[
{
"node": "Combine Invoice, Logo & Signature",
"type": "main",
"index": 0
}
]
]
},
"Combine Invoice, Logo & Signature": {
"main": [
[
{
"node": "Prepare All Data for Template",
"type": "main",
"index": 0
}
]
]
},
"Listen for New QuickBooks Invoice": {
"main": [
[
{
"node": "Get Invoice Data from QuickBooks",
"type": "main",
"index": 0
},
{
"node": "Fetch Company Logo Image",
"type": "main",
"index": 0
},
{
"node": "Fetch Company Signature Image",
"type": "main",
"index": 0
}
]
]
}
}
}常见问题
如何使用这个工作流？
复制上方的 JSON 配置代码，在您的 n8n 实例中创建新工作流并选择「从 JSON 导入」，粘贴配置后根据需要修改凭证设置即可。
这个工作流适合什么场景？
高级 - 发票处理
需要付费吗？
本工作流完全免费，您可以直接导入使用。但请注意，工作流中使用的第三方服务（如 OpenAI API）可能需要您自行付费。
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