KI-E-Mail-Assistent: Priorisierung von Gmail mit ChatGPT-Zusammenfassungen und Slack-Zusammenfassungen
Experte
Dies ist ein Ticket Management, AI Summarization-Bereich Automatisierungsworkflow mit 16 Nodes. Hauptsächlich werden If, Code, Wait, Gmail, Slack und andere Nodes verwendet. Automatisierte E-Mail-Triage mit Gmail, GPT-4o und Slack für dringende Benachrichtigungen
Voraussetzungen
- •Google-Konto + Gmail API-Anmeldedaten
- •Slack Bot Token oder Webhook URL
- •Google Sheets API-Anmeldedaten
- •OpenAI API Key
Verwendete Nodes (16)
Kategorie
Workflow-Vorschau
Visualisierung der Node-Verbindungen, mit Zoom und Pan
Workflow exportieren
Kopieren Sie die folgende JSON-Konfiguration und importieren Sie sie in n8n
{
"id": "Yg8U1sA0hSJJ6p3D",
"meta": {
"instanceId": "2fcc626393a7afeed212c73b14008aa85fc99b8f4571e296293edf751709d402",
"templateId": "5446",
"templateCredsSetupCompleted": true
},
"name": "AI Email Assistant: Prioritize Gmail with ChatGPT Summaries and Slack Digests",
"tags": [],
"nodes": [
{
"id": "19658d53-51a2-4566-a57e-da51db7b68d1",
"name": "Zeitplan-Trigger1",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
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],
"parameters": {
"rule": {
"interval": [
{
"field": "hours",
"hoursInterval": 4
}
]
}
},
"typeVersion": 1.2
},
{
"id": "5379bec6-cb2c-4974-ae39-f35871d797ab",
"name": "Mehrere Nachrichten abrufen",
"type": "n8n-nodes-base.gmail",
"position": [
-400,
1344
],
"webhookId": "94dba404-f0c9-424f-a0ea-0f2971d4b767",
"parameters": {
"filters": {
"receivedAfter": "={{ new Date(Date.now() - 4 * 60 * 60 * 1000).toISOString() }}"
},
"operation": "getAll",
"returnAll": true
},
"credentials": {
"gmailOAuth2": {
"id": "0W0TEFPGobwblJ15",
"name": "Gmail account"
}
},
"executeOnce": true,
"typeVersion": 2.1
},
{
"id": "f25dadff-b33b-4be1-aac3-1c695b39ef93",
"name": "Mehrere Labels abrufen",
"type": "n8n-nodes-base.gmail",
"position": [
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],
"webhookId": "9c79ec9c-9a3d-4935-aa50-39ee95a3fc96",
"parameters": {
"resource": "label",
"returnAll": true
},
"credentials": {
"gmailOAuth2": {
"id": "0W0TEFPGobwblJ15",
"name": "Gmail account"
}
},
"typeVersion": 2.1
},
{
"id": "8508ce2a-7394-4ed4-88a1-31f1e21963dd",
"name": "Nachricht an Modell1",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
-208,
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],
"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "GPT-4O-MINI"
},
"options": {},
"messages": {
"values": [
{
"content": "=You're an email assistant for a busy startup founder. Classify the email content into the following fields and return **only raw JSON** (no markdown):\n\n{\n \"summary\": [Short summary of the email in 1 sentence],\n \"urgency\": [High, Medium, Low],\n \"category\": [Investor, Customer, Support, Spam, Other],\n \"intent\": [\"To respond\", \"Awaiting reply\", \"FYI\", \"Notification\", \"Meeting update\", \"Marketing\"]\n}\n\nThe descriptions of the intents are as follows:\n1. To respond: Emails you need to respond to\n\n2.FYI: Emails that don't require your response, but are important\n\n3. Notification: Automated updates from tools you use or Team chats in tools like Google Docs or Microsoft Office\n\n4. Meeting update: Calendar updates from Zoom, Google Meet, etc\n\n5. Awaiting reply: Emails you're expecting a reply to\n\n6. Actioned: Email threads that have been resolved\n\n7. Marketing: Marketing or cold emails\n\nAnalyze the following email:\n\nSubject: {{ $json.Subject }}\nBody: {{ $json.snippet }}\n\nReturn only valid JSON with no extra formatting.\n"
}
]
}
},
"credentials": {
"openAiApi": {
"id": "rQWxiEOrSM4mtAcq",
"name": "OpenAi account"
}
},
"typeVersion": 1.8
},
{
"id": "e24a7261-6f06-4c2e-949b-37f3b4b78347",
"name": "Wenn1",
"type": "n8n-nodes-base.if",
"position": [
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],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "1ec24de2-2e64-4386-aa00-62603a63aef5",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.urgency }}",
"rightValue": "High"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "892e956a-c199-42fa-a20c-d7302f0e515b",
"name": "Nachricht senden2",
"type": "n8n-nodes-base.slack",
"position": [
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],
"webhookId": "8d75cfb9-ac55-4745-b37d-013995518ff1",
"parameters": {
"text": "=*Siddhant, Important Email Detected* \nFrom: {{ $('Get many messages').item.json.From }}\n*Summary:* {{ $('Calculate Intent').item.json.summary }} \n*Urgency:* {{ $('Calculate Intent').item.json.urgency }} , *Category:* {{ $('Calculate Intent').item.json.category }}, *Intent:* {{ $('Calculate Intent').item.json.intent }}",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "C0981ERQ2SD",
"cachedResultName": "jarvis"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"id": "pdmwBc22r7St3rs7",
"name": "Slack account"
}
},
"typeVersion": 2.3
},
{
"id": "bd4eb9b3-93a1-4a89-8926-892b75cda489",
"name": "Label zu Nachricht hinzufügen2",
"type": "n8n-nodes-base.gmail",
"position": [
624,
1424
],
"webhookId": "2e09aafe-567b-4205-8905-bc0cafee56cb",
"parameters": {
"labelIds": "={{ $json.label_id }}",
"messageId": "={{ $('Get many messages').item.json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"id": "0W0TEFPGobwblJ15",
"name": "Gmail account"
}
},
"typeVersion": 2.1
},
{
"id": "aeb25e82-853f-4138-a587-354e6153bb07",
"name": "Label zu Nachricht hinzufügen3",
"type": "n8n-nodes-base.gmail",
"position": [
880,
1248
],
"webhookId": "2e09aafe-567b-4205-8905-bc0cafee56cb",
"parameters": {
"labelIds": "={{ $('Calculate Intent').item.json.label_id }}",
"messageId": "={{ $('Get many messages').item.json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"id": "0W0TEFPGobwblJ15",
"name": "Gmail account"
}
},
"typeVersion": 2.1
},
{
"id": "601a7bea-42cb-44c2-9196-8304ef472f28",
"name": "Nachricht senden3",
"type": "n8n-nodes-base.slack",
"position": [
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],
"webhookId": "8d75cfb9-ac55-4745-b37d-013995518ff1",
"parameters": {
"text": "=🧠 *Inbox Assistant – Daily Digest* \n📅 *{{ $now.format(\"DD : HH:mm\") }}* \n━━━━━━━━━━━━━━━━━━━\n\n{{ $json.text }}\n",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "C0981ERQ2SD",
"cachedResultName": "jarvis"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"id": "pdmwBc22r7St3rs7",
"name": "Slack account"
}
},
"typeVersion": 2.3
},
{
"id": "cd80d190-f7de-4931-8b06-62cbe4957a47",
"name": "Absicht berechnen",
"type": "n8n-nodes-base.code",
"position": [
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],
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "let raw = $json.message?.content || $json.message || \"\";\n\n// Remove triple backticks (```json ... ```)\nraw = raw.replace(/```json|```/g, '').trim();\n\n// Fix smart quotes and other formatting problems\nraw = raw.replace(/[“”]/g, '\"').replace(/[‘’]/g, \"'\");\n\ntry {\n const parsed = JSON.parse(raw);\n\n\n return {\n summary: parsed.summary || \"No summary provided\",\n urgency: parsed.urgency || \"Unknown\",\n category: parsed.category || \"Unknown\",\n intent: parsed.intent || \"Unknown\",\n messgae_id: $('Get many messages').item.json.id,\n label_id: $(\"Get many labels\").all().find((item) => item.json.name === `AI Agent/${parsed.intent}`).json.id\n };\n} catch (err) {\n return {\n summary: \"⚠️ Failed to parse GPT output\",\n urgency: \"Unknown\",\n category: \"Unknown\",\n intent: \"Unknown\",\n error: err.message,\n original: raw\n };\n}\n"
},
"typeVersion": 2
},
{
"id": "a3acbae8-087a-47c5-9eb6-90a69ccedf8e",
"name": "Zeile in Tabelle1 anhängen",
"type": "n8n-nodes-base.googleSheets",
"position": [
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],
"parameters": {
"columns": {
"value": {
"From": "={{ $('Get many messages').item.json.From }}",
"Intent": "={{ $('Calculate Intent').item.json.intent }}",
"Summary": "={{ $('Calculate Intent').item.json.summary }}",
"Urgency": "={{ $('Calculate Intent').item.json.urgency }}",
"Category": "={{ $('Calculate Intent').item.json.category }}",
"TimeStamp": "={{ $now }}"
},
"schema": [
{
"id": "From",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "From",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Summary",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Summary",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Intent",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Intent",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Category",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Category",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "TimeStamp",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "TimeStamp",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Urgency",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Urgency",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"id"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs/edit?usp=drivesdk",
"cachedResultName": "N8N - Emails"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "I429Zmc6KE4KsQWs",
"name": "Google Sheets account"
}
},
"typeVersion": 4.6
},
{
"id": "ab2a0b67-a248-42ea-b18c-81b658aaf9fa",
"name": "Zeile in Tabelle2 anhängen",
"type": "n8n-nodes-base.googleSheets",
"position": [
896,
1424
],
"parameters": {
"columns": {
"value": {
"From": "={{ $('Get many messages').item.json.From }}",
"Intent": "={{ $('Calculate Intent').item.json.intent }}",
"Summary": "={{ $('Calculate Intent').item.json.summary }}",
"Urgency": "={{ $('Calculate Intent').item.json.urgency }}",
"Category": "={{ $('Calculate Intent').item.json.category }}",
"TimeStamp": "={{ $now }}"
},
"schema": [
{
"id": "From",
"type": "string",
"display": true,
"required": false,
"displayName": "From",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Summary",
"type": "string",
"display": true,
"required": false,
"displayName": "Summary",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Intent",
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"display": true,
"removed": false,
"required": false,
"displayName": "Intent",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
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"canBeUsedToMatch": true
},
{
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"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "TimeStamp",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Urgency",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Urgency",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
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"options": {},
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"mode": "list",
"value": 215199590,
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs/edit#gid=215199590",
"cachedResultName": "Sheet2"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs/edit?usp=drivesdk",
"cachedResultName": "N8N - Emails"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "I429Zmc6KE4KsQWs",
"name": "Google Sheets account"
}
},
"typeVersion": 4.6
},
{
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"name": "Zeile(n) aus Tabelle2 abrufen",
"type": "n8n-nodes-base.googleSheets",
"position": [
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1680
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": 215199590,
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1YYOaQw07tTObBbY0GyP3zULru6cs15MF7PPWby8pZXs/edit#gid=215199590",
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"cachedResultName": "N8N - Emails"
}
},
"credentials": {
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"id": "I429Zmc6KE4KsQWs",
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}
},
"executeOnce": true,
"typeVersion": 4.6,
"alwaysOutputData": true
},
{
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"name": "Zeitstempel filtern",
"type": "n8n-nodes-base.code",
"position": [
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],
"parameters": {
"jsCode": "const HOURS = 0.5; // hours window\nconst now = new Date();\n\nreturn items.filter(item => {\n const timestamp = item.json.TimeStamp || item.json.timestamp || \"\";\n const urgency = (item.json.Urgency || item.json.urgency || \"\").toLowerCase();\n\n if (!timestamp) return false;\n\n const itemDate = new Date(timestamp);\n const hoursDiff = Math.abs((now - itemDate) / 36e5); // 36e5 = 60*60*1000\n\n console.log(hoursDiff)\n\n return hoursDiff <= HOURS && (urgency === \"low\" || urgency === \"medium\");\n});"
},
"typeVersion": 2
},
{
"id": "4d788dea-84fc-41e4-a7a7-880a58b68bbf",
"name": "Tägliche Digest-Vorbereitung",
"type": "n8n-nodes-base.code",
"position": [
240,
1680
],
"parameters": {
"jsCode": "let text = ``;\n\nconst medium = [];\nconst low = [];\n\nitems.forEach(item => {\n const urgency = (item.json.Urgency || \"\").toLowerCase();\n const intent = (item.json.Intent || \"\").toLowerCase();\n if (urgency === \"medium\") {\n medium.push(item);\n } else if (\n urgency === \"low\" &&\n intent !== \"Marketing\"\n ) {\n low.push(item);\n }\n});\n\nif (medium.length === 0 && low.length === 0) {\n text += \"_No important messages today._\";\n} else {\n if (medium.length > 0) {\n text += \"*Medium Urgency:*\\n\";\n medium.forEach((item, index) => {\n text += `*${index + 1}.* ${item.json.Summary || \"No summary\"}\\nFrom: ${item.json.From || \"Unknown\"}\\nUrgency: ${item.json.Urgency || \"Unknown\"}, Category: ${item.json.Category || \"Unknown\"}, Intent: ${item.json.Intent || \"N/A\"}\\n\\n`;\n });\n }\n if (low.length > 0) {\n text += \"*Low Urgency:*\\n\";\n low.forEach((item, index) => {\n text += `*${index + 1}.* ${item.json.Summary || \"No summary\"}\\nFrom: ${item.json.From || \"Unknown\"}, Intent: ${item.json.Intent || \"N/A\"}\\n\\n`;\n });\n }\n}\n\nreturn [{ json: { text } }];"
},
"typeVersion": 2
},
{
"id": "6dddd9fa-fd59-4df0-9741-fea2382bb982",
"name": "Warten",
"type": "n8n-nodes-base.wait",
"position": [
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],
"webhookId": "25c19479-3952-45f3-9d3b-4d141c81974d",
"parameters": {
"amount": 30
},
"typeVersion": 1.1
},
{
"id": "7e0d1871-1844-4d85-b512-6cb3fec2a5c1",
"name": "Haftnotiz",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"width": 640,
"height": 736,
"content": "✅ Steps to Use\n\nConnect Your Accounts: Add your Gmail, Slack, Google Sheets, and OpenAI credentials inside n8n.\n\nCreate Gmail Labels (Required): Go to your Gmail settings and create labels matching the following format:\nAI Agent/To Respond, AI Agent/Awaiting Reply, AI Agent/Notification, AI Agent/Marketing, etc.\nThese are used by the workflow to auto-tag emails based on intent.\n\nCreate a Google Sheet with 2 Tabs\n• Name the sheet something like “N8N - Emails”.\n• Add two sheets/tabs inside:\n• Sheet1 → stores all processed emails\n• Sheet2 → stores only the latest batch for digest view\n• In both sheets, add these columns (first row): From | Summary | Intent | Category | TimeStamp | Urgency\n\nImport the Workflow: Upload or paste the .json file into your n8n instance. Make sure each node is linked to your active credentials.\n\nConfigure Slack Channel: In the Slack node, select the channel where you want urgent alerts and digest summaries to be posted.\n\nAdjust Schedule (Optional): Default: runs every hour. You can tweak this to suit your preference (e.g., every 30 min or 2 hours).\n\nRun a Test: Execute manually once to check:\n• Emails are getting processed\n• Labels are added correctly in Gmail\n• Slack notifications are triggered\n• Data is logged in Google Sheets\n\nTurn It On\n• Once everything looks good, activate the workflow.\n• Your inbox will now be triaged in real-time — sorted, labeled, summarized.\n"
},
"typeVersion": 1
}
],
"active": true,
"pinData": {},
"settings": {},
"versionId": "0ff6e2d1-0134-4838-99aa-ce3ff6044d1a",
"connections": {
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}Häufig gestellte Fragen
Wie verwende ich diesen Workflow?
Kopieren Sie den obigen JSON-Code, erstellen Sie einen neuen Workflow in Ihrer n8n-Instanz und wählen Sie "Aus JSON importieren". Fügen Sie die Konfiguration ein und passen Sie die Anmeldedaten nach Bedarf an.
Für welche Szenarien ist dieser Workflow geeignet?
Experte - Ticketverwaltung, KI-Zusammenfassung
Ist es kostenpflichtig?
Dieser Workflow ist völlig kostenlos. Beachten Sie jedoch, dass Drittanbieterdienste (wie OpenAI API), die im Workflow verwendet werden, möglicherweise kostenpflichtig sind.
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Externe Links
Auf n8n.io ansehen →
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