Système de suivi par e-mail en quatre étapes automatisé avec personnalisation IA et suivi de base de données
Avancé
Ceci est unContent Creation, Multimodal AIworkflow d'automatisation du domainecontenant 24 nœuds.Utilise principalement des nœuds comme Filter, NocoDb, Switch, EmailSend, ScheduleTrigger. Système de suivi d'emails automatisé en quatre étapes, avec personnalisation par IA et suivi de base de données
Prérequis
- •Aucun prérequis spécial, prêt à l'emploi après importation
Nœuds utilisés (24)
Catégorie
Aperçu du workflow
Visualisation des connexions entre les nœuds, avec support du zoom et du déplacement
Exporter le workflow
Copiez la configuration JSON suivante dans n8n pour importer et utiliser ce workflow
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"text": "=You are an email personalization assistant. Your job is to modify an email template by replacing ONLY one specific element:\n\n1. Replace the recipient's name\n\nCRITICAL INSTRUCTIONS:\n- Change ONLY the name\n- Keep ALL other content exactly the same\n- Maintain the exact formatting, spacing, and structure\n- Do not modify subject lines, signatures, or any other text\n- Do not add extra content or make style changes\n\nINPUT FORMAT:\nYou will receive:\n- Original Email: \nHey Michael, \n[[Insert Follow Up Email 1]]\n\n- New Name: {{ $json.first_name }}\n\nREPLACEMENT RULES:\n- Replace \"Michael\" with the actual name provided\n- Use the exact capitalization provided in the input\n\nOUTPUT FORMAT:\nReturn only the modified email with no additional commentary, explanations, or metadata.",
"batching": {},
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"type": "@n8n/n8n-nodes-langchain.chainLlm",
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"text": "=You are an email personalization assistant. Your job is to modify an email template by replacing ONLY one specific element:\n\n1. Replace the recipient's name\n\nCRITICAL INSTRUCTIONS:\n- Change ONLY the name\n- Keep ALL other content exactly the same\n- Maintain the exact formatting, spacing, and structure\n- Do not modify subject lines, signatures, or any other text\n- Do not add extra content or make style changes\n\nINPUT FORMAT:\nYou will receive:\n- Original Email: \nHey ((name)),\n[[Insert Follow Up Email 2]]\n\n\n- New Name: {{ $json.first_name }}\n\nREPLACEMENT RULES:\n- Look for placeholders like: ((name)), or obvious name placeholders\n- Use the exact capitalization provided in the input\n\nOUTPUT FORMAT:\nReturn only the modified email with no additional commentary, explanations, or metadata.",
"batching": {},
"promptType": "define"
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"parameters": {
"text": "=You are an email personalization assistant. Your job is to modify an email template by replacing ONLY one specific element:\n\n1. Replace the recipient's name\n\nCRITICAL INSTRUCTIONS:\n- Change ONLY the name\n- Keep ALL other content exactly the same\n- Maintain the exact formatting, spacing, and structure\n- Do not modify subject lines, signatures, or any other text\n- Do not add extra content or make style changes\n\nINPUT FORMAT:\nYou will receive:\n- Original Email: \nHey ((name)),\n\n[[Insert Follow Up Email 3]]\n\n\n- New Name: {{ $json.first_name }}\n\nREPLACEMENT RULES:\n- Look for placeholders like: ((name)), or obvious name placeholders\n- Use the exact capitalization provided in the input\n\nOUTPUT FORMAT:\nReturn only the modified email with no additional commentary, explanations, or metadata.",
"batching": {},
"promptType": "define"
},
"typeVersion": 1.7
},
{
"id": "9ad58bd4-a5c2-4206-b1b1-48b83cf9c2d8",
"name": "Message de suivi 4",
"type": "@n8n/n8n-nodes-langchain.chainLlm",
"position": [
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"parameters": {
"text": "=You are an email personalization assistant. Your job is to modify an email template by replacing ONLY one specific element:\n\n1. Replace the recipient's name\n\nCRITICAL INSTRUCTIONS:\n- Change ONLY the name\n- Keep ALL other content exactly the same\n- Maintain the exact formatting, spacing, and structure\n- Do not modify subject lines, signatures, or any other text\n- Do not add extra content or make style changes\n\nINPUT FORMAT:\nYou will receive:\n- Original Email: \nHi ((name))\n[[Insert Follow Up Email 4]]\n\n\n- New Name: {{ $json.first_name }}\n\nREPLACEMENT RULES:\n- Look for placeholders like: ((name)), or obvious name placeholders\n- Use the exact capitalization provided in the input\n\nOUTPUT FORMAT:\nReturn only the modified email with no additional commentary, explanations, or metadata.",
"batching": {},
"promptType": "define"
},
"typeVersion": 1.7
},
{
"id": "5353f6d4-32b4-471c-b383-641b78b75c91",
"name": "Note adhésive",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2896,
-800
],
"parameters": {
"color": 5,
"width": 1312,
"height": 1408,
"content": "# Automated Email Follow-Up Workflow\n\nThis n8n template demonstrates how to automate personalized cold email follow-ups using AI personalization and database tracking. Perfect for sales teams, recruiters, and agencies managing high-volume outreach.\n\n**Use cases:** Follow up with cold leads, re-engage trial users, nurture conference contacts, recruit candidates, or follow up with proposal recipients.\n\n\n\n## How it works\n\n* NocoDB fetches all leads and filters those needing follow-up today based on the \"Next Follow up/Contact\" date\n* A switch node routes leads to the appropriate follow-up stage (1-4) based on which follow-ups have already been sent\n* AI personalizes each email template by inserting the recipient's name while keeping the rest of the content intact\n* Emails are sent via SMTP (or Gmail node), then the database updates to mark the follow-up as sent and schedule the next one\n* The workflow runs daily at 10 AM to automatically process follow-ups without manual intervention\n\n\n\n## Good to know\n\n* Each AI personalization costs ~$0.001 with Groq (free tier available). See Groq pricing for details.\n* Follow-up schedule: Day 3, 7, 12, 16 after initial contact (fully customizable)\n* Leads marked \"Not Interested\" are automatically excluded from future follow-ups\n* The workflow only processes leads with an \"Initial Contact Date\" set - this triggers the entire sequence (The initial Contact is done manually and updated manually)\n\n\n\n## How to use\n\n* The schedule trigger runs daily but can be replaced with manual trigger or webhook for immediate testing\n* Customize the 4 email templates in the AI nodes to match your brand voice and offering\n* Adjust follow-up intervals by modifying the \"Update a row\" nodes (currently +4 or +5 days between follow-ups)\n* Import your lead list to NocoDB with minimum required fields: first_name, last_name, email, Initial Contact Date\n\n\n\n## Requirements\n\n* **NocoDB account** - Free lead database (You can use any database-Google Sheets, Airtable etc. However ensure the essential details below are in the database)\n* **Groq API key** (or OpenAI/Ollama) - For AI personalization (Swap this for any LLM you like/have)\n* **SWITCH** the 'Send Email' nodes for the **Gmail** Node and set it up using OAuth\n\n## Database Structure\n\n**Critical columns** (workflow will fail without these):\n* `first_name` - Recipient's first name for personalization\n* `email` - Where to send follow-ups\n* `Initial Contact Date` - Triggers the sequence when set\n* `Next Follow up/Contact` - Determines when next follow-up sends\n* `Follow Up 1 (Day 3) Y/N` - Tracks completion (null/Y)\n* `Follow Up 2 (Day 7) Y/N` - Tracks completion (null/Y)\n* `Follow Up 3 (Day 12) Y/N` - Tracks completion (null/Y)\n* `Follow Up 4 (Day 16) Y/N` - Tracks completion (null/Y)\n* `Not Interested` - Excludes leads from sequence\n\n**Optional enrichment columns:**\norganization_name, title, industry, linkedin_url, city, organization_website_url, organization_annual_revenue_printed, organization_linkedin_url, organization_phone, organization_country\n\n"
},
"typeVersion": 1
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"width": 1088,
"height": 880,
"content": "## Customizing this workflow\n\n**Change follow-up timing:** Edit the `$now.plus(X, 'Days')` values in the Update nodes to adjust intervals between follow-ups.\n\n**Swap AI providers:** Replace Groq nodes with OpenAI, Anthropic, or local Ollama models - all use the same LangChain interface.\n\n**Use Gmail instead of SMTP:** Replace \"Send Email\" nodes with native Gmail nodes for better deliverability and OAuth authentication.\n\n**Add more follow-ups:** Duplicate the Follow Up 4 branch, add a new condition to the Switch node, and create corresponding database column.\n\n**Different email content per industry:** Create separate branches in the Switch node based on the lead's industry field to send targeted messaging.\n\n\n\n## Setup Checklist\n\n**Database Setup (5 minutes):**\n1. Create NocoDB/datbase table with required columns: first_name, last_name, email, Initial Contact Date, Next Follow up/Contact, Follow Up 1-4 Y/N, Not Interested\n2. Import your lead list or add leads manually\n3. Set \"Initial Contact Date\" to when you first contacted them\n4. Calculate \"Next Follow up/Contact\" as Initial Contact Date + 3 days\n\n**Workflow Configuration (10 minutes):**\n1. Add NocoDB/dtabase credentials (get API token from NocoDB settings)\n2. Add Groq/LLM credentials (free at console.groq.com)\n3. Add email credentials (SMTP details or Gmail OAuth)\n4. Update email templates in the 4 AI personalization nodes\n\n**Testing (5 minutes):**\n1. Add test lead with your email and today's follow-up date\n2. Execute workflow manually\n3. Verify email received and database updated\n4. Test each follow-up stage by updating the test lead\n\n**Go Live:**\n1. Set schedule trigger to your preferred time (default: 10 AM daily)\n2. Activate workflow\n3. Monitor for first few days to ensure proper execution\n"
},
"typeVersion": 1
},
{
"id": "9f98fd9b-9c40-4d91-bce5-f2410f80b718",
"name": "Note adhésive2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1536,
112
],
"parameters": {
"color": 4,
"width": 1072,
"height": 336,
"content": "## Troubleshooting\n\n**No emails sending:**\nCheck if \"Next Follow up/Contact\" is today or earlier, follow-up fields are null (not \"Y\"), and email credentials are valid.\n\n**AI personalization fails:**\nVerify API key is valid and has credits, model name is correct (openai/gpt-oss-120b for Groq).\n\n**Database not updating:**\nConfirm field names match exactly (case-sensitive), NocoDB credentials are current, and you're using the correct Project/Table IDs.\n\n**Wrong follow-up sent:**\nCheck Switch node conditions - they route based on which follow-up fields are empty vs \"Y\".\n"
},
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}
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}Foire aux questions
Comment utiliser ce workflow ?
Copiez le code de configuration JSON ci-dessus, créez un nouveau workflow dans votre instance n8n et sélectionnez "Importer depuis le JSON", collez la configuration et modifiez les paramètres d'authentification selon vos besoins.
Dans quelles scénarios ce workflow est-il adapté ?
Avancé - Création de contenu, IA Multimodale
Est-ce payant ?
Ce workflow est entièrement gratuit et peut être utilisé directement. Veuillez noter que les services tiers utilisés dans le workflow (comme l'API OpenAI) peuvent nécessiter un paiement de votre part.
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Voir sur n8n.io →
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