Extracción de datos de facturas de Google Drive a Sheets

Intermedio

Este es unAI Summarization, Multimodal AIflujo de automatización del dominio deautomatización que contiene 12 nodos.Utiliza principalmente nodos como Set, PDFco Api, GoogleDrive, GoogleSheets, ManualTrigger. Extraer datos de facturas de Google Drive a Sheets usando el analizador PDF.co AI

Requisitos previos
  • Credenciales de API de Google Drive
  • Credenciales de API de Google Sheets
Vista previa del flujo de trabajo
Visualización de las conexiones entre nodos, con soporte para zoom y panorámica
Exportar flujo de trabajo
Copie la siguiente configuración JSON en n8n para importar y usar este flujo de trabajo
{
  "meta": {
    "instanceId": "ad0113c344ee237399e44e9f11798b05baeb83a6196d514a9ae9d2ad71c3b5c9",
    "templateCredsSetupCompleted": true
  },
  "nodes": [
    {
      "id": "ab1b7d2d-7eac-45eb-9e0a-36f14c56df14",
      "name": "Al hacer clic en 'Ejecutar flujo de trabajo'",
      "type": "n8n-nodes-base.manualTrigger",
      "position": [
        -768,
        1856
      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "869b9f99-2c91-48c8-bb9e-2f449fb8039a",
      "name": "Nota adhesiva2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1344,
        1056
      ],
      "parameters": {
        "width": 400,
        "height": 1472,
        "content": "\n## ⚙️ Setup Instructions\n\n### 1) Connect Google Drive (OAuth2)\n1. In **n8n → Credentials → New → Google Drive (OAuth2)**  \n2. Sign in to the Google account that owns your invoice PDFs and **allow access**.  \n3. In the **Get Parent Folder ID** node, set your search to the folder name (e.g., `n8n Invoices`).  \n4. In **Get Invoice ID’s**, ensure **Filter → folderId** uses the ID from the previous node (already wired in this template).\n\n---\n\n### 2) Connect PDF.co (AI Invoice Parser)\n1. Create a **PDF.co** account and copy your **API Key**.  \n2. In **n8n → Credentials → New → PDF.co API**, paste your key and **Save**.  \n3. In the **AI Invoice Parser** node, keep **URL** mapped to the Drive link coming from **Convert to URL**. The node is already set to use your PDF.co credentials.\n\n\n---\n\n### 3) Connect Google Sheets (OAuth2)\n1. In **n8n → Credentials → New → Google Sheets (OAuth2)**  \n2. Log in with your Google account and **grant access**.  \n3. In the **Store Data in Google Sheets** node, select your **Spreadsheet** and **Sheet** (this template is set to:  \n   - Spreadsheet: `Invoice Template` (`1a6QBIQkr7RsZtUZBi87NwhwgTbnr5hQl4J_ZOkr3F1U`)  \n   - Tab: `Due` (gid: `1002294955`)  \n4. The node is configured to **Append or Update** by `Url` so repeats won’t duplicate.\n\n**Expected columns on the `Due` tab:**\n- `Url` (Drive link we generated)\n- `Vendor`\n- `Invoice Date`\n- `Total`\n- `Due Date`\n\n---\n\n\n\n## 📬 Contact\nNeed help customizing this (e.g., auto-sharing Drive links, enriching the Sheet, or pushing to Slack/Email)?\n\n- 📧 **robert@ynteractive.com**  \n- 🔗 **[Robert Breen](https://www.linkedin.com/in/robert-breen-29429625/)**  \n- 🌐 **[ynteractive.com](https://ynteractive.com)**\n"
      },
      "typeVersion": 1
    },
    {
      "id": "6ec9845b-306b-456a-8831-0142e780db1a",
      "name": "Nota adhesiva55",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -896,
        1056
      ],
      "parameters": {
        "color": 7,
        "width": 1744,
        "height": 1472,
        "content": "# 📄 Google Drive → AI Invoice Parser → Google Sheets (Due Log)\n\nThis workflow looks inside a **Google Drive folder**, parses each PDF invoice with **PDF.co’s AI Invoice Parser**, and appends vendor, amount, dates, and a link to the file into a **Google Sheet**.\n\n"
      },
      "typeVersion": 1
    },
    {
      "id": "7750adf2-b5bd-4ed0-bf54-06b3b7878f5b",
      "name": "Obtener ID de carpeta principal",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -560,
        1952
      ],
      "parameters": {
        "filter": {},
        "options": {},
        "resource": "fileFolder",
        "queryString": "n8n Invoices"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "pl7bkYVKthXr65dR",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3
    },
    {
      "id": "5950e187-899f-4cd5-857b-ceb0bd5637f2",
      "name": "Obtener ID's de facturas",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        -336,
        1632
      ],
      "parameters": {
        "filter": {
          "folderId": {
            "__rl": true,
            "mode": "id",
            "value": "={{ $json.id }}"
          }
        },
        "options": {},
        "resource": "fileFolder",
        "queryString": "="
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "pl7bkYVKthXr65dR",
          "name": "Google Drive account"
        }
      },
      "typeVersion": 3
    },
    {
      "id": "1c9d75d1-84b0-4d78-99d6-c3bc8647405d",
      "name": "Convertir a URL",
      "type": "n8n-nodes-base.set",
      "position": [
        -128,
        1824
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "e7c4006d-b799-480d-a594-d7f72be006e4",
              "name": "link",
              "type": "string",
              "value": "=https://drive.google.com/file/d/{{ $json.id }}"
            }
          ]
        }
      },
      "typeVersion": 3.4
    },
    {
      "id": "44cc62d6-1764-4b6c-91c9-c0bd11e4bb37",
      "name": "Analizador AI de facturas",
      "type": "n8n-nodes-pdfco.PDFco Api",
      "position": [
        96,
        2128
      ],
      "parameters": {
        "url": "={{ $json.link }}",
        "advancedOptions": {}
      },
      "credentials": {
        "pdfcoApi": {
          "id": "wGorcCULfsY1va25",
          "name": "PDF.co account"
        }
      },
      "executeOnce": false,
      "typeVersion": 1
    },
    {
      "id": "eeb6adb8-e18e-4589-802b-3545d4e1c845",
      "name": "Establecer campos",
      "type": "n8n-nodes-base.set",
      "position": [
        288,
        1632
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "8544df44-2d59-475a-9080-75a2e59eb8df",
              "name": "Vendor",
              "type": "string",
              "value": "={{ $json.body.vendor.name }}"
            },
            {
              "id": "a3c4fab9-d62e-453b-be59-32d81d085c45",
              "name": "Invoice Date",
              "type": "string",
              "value": "={{ $json.body.invoice.invoiceDate }}"
            },
            {
              "id": "03dd461f-0fcc-466d-91c1-575f9f0157d1",
              "name": "Total",
              "type": "string",
              "value": "={{ $json.body.paymentDetails.total }}"
            },
            {
              "id": "d1ae2dc1-4e5a-40c1-9553-59b6394a3aca",
              "name": "Due Date",
              "type": "string",
              "value": "={{ $json.body.paymentDetails.dueDate }}"
            },
            {
              "id": "823e5828-ed31-4b03-995a-55cd53bd8e22",
              "name": "url",
              "type": "string",
              "value": "={{ $('Convert to URL').item.json.link }}"
            }
          ]
        }
      },
      "typeVersion": 3.4
    },
    {
      "id": "a40f5ff5-c723-459b-8a4f-0e0affa19204",
      "name": "Almacenar datos en Hojas de Google",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        576,
        2160
      ],
      "parameters": {
        "columns": {
          "value": {
            "Url": "={{ $json.url }}",
            "Total": "={{ $json.Total }}",
            "Vendor": "={{ $json.Vendor }}",
            "Due Date": "={{ $json['Due Date'] }}",
            "Invoice Date": "={{ $json['Invoice Date'] }}"
          },
          "schema": [
            {
              "id": "Vendor",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Vendor",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Invoice Date",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Invoice Date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Total",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Total",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Due Date",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Due Date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Url",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Url",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "Url"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "appendOrUpdate",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": 1002294955,
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1a6QBIQkr7RsZtUZBi87NwhwgTbnr5hQl4J_ZOkr3F1U/edit#gid=1002294955",
          "cachedResultName": "Due"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1a6QBIQkr7RsZtUZBi87NwhwgTbnr5hQl4J_ZOkr3F1U",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1a6QBIQkr7RsZtUZBi87NwhwgTbnr5hQl4J_ZOkr3F1U/edit?usp=drivesdk",
          "cachedResultName": "Invoice Template"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "id": "HlBW2puZbuCCq8jJ",
          "name": "Google Sheets account 3"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "26a8becd-467b-4fad-9700-296a137f17f0",
      "name": "Nota adhesiva61",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        496,
        1632
      ],
      "parameters": {
        "color": 3,
        "width": 224,
        "height": 688,
        "content": "### 3) Connect Google Sheets (OAuth2)\n1. In **n8n → Credentials → New → Google Sheets (OAuth2)**  \n2. Log in with your Google account and **grant access**.  \n3. In the **Store Data in Google Sheets** node, select your **Spreadsheet** and **Sheet** (this template is set to:  \n   - Spreadsheet: `Invoice Template` (`1a6QBIQkr7RsZtUZBi87NwhwgTbnr5hQl4J_ZOkr3F1U`)  \n   - Tab: `Due` (gid: `1002294955`)  \n4. The node is configured to **Append or Update** by `Url` so repeats won’t duplicate.\n"
      },
      "typeVersion": 1
    },
    {
      "id": "e6420fe8-afa6-4861-aa2c-2c471de718e1",
      "name": "Nota adhesiva62",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -624,
        1552
      ],
      "parameters": {
        "color": 3,
        "width": 224,
        "height": 544,
        "content": "### 1) Connect Google Drive (OAuth2)\n1. In **n8n → Credentials → New → Google Drive (OAuth2)**  \n2. Sign in to the Google account that owns your invoice PDFs and **allow access**.  \n3. In the **Get Parent Folder ID** node, set your search to the folder name (e.g., `n8n Invoices`).  \n4. In **Get Invoice ID’s**, ensure **Filter → folderId** uses the ID from the previous node (already wired in this template)."
      },
      "typeVersion": 1
    },
    {
      "id": "3accccf6-0a7c-44e2-863b-e7a7a61a7115",
      "name": "Nota adhesiva64",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        32,
        1808
      ],
      "parameters": {
        "color": 3,
        "width": 224,
        "height": 464,
        "content": "### 2) Connect PDF.co (AI Invoice Parser)\n1. Create a **PDF.co** account and copy your **API Key**.  \n2. In **n8n → Credentials → New → PDF.co API**, paste your key and **Save**.  \n3. In the **AI Invoice Parser** node, keep **URL** mapped to the Drive link coming from **Convert to URL**. The node is already set to use your PDF.co credentials.\n"
      },
      "typeVersion": 1
    }
  ],
  "pinData": {
    "Convert to URL": [
      {
        "link": "https://drive.google.com/file/d/12zP_HE7V2AtxgjGQdQzpgs7YZeLyPkH6"
      },
      {
        "link": "https://drive.google.com/file/d/1WvQ1I7xX8uJ8jtHkvzyC4B9esgRDSL06"
      },
      {
        "link": "https://drive.google.com/file/d/1kpYIaDk7w1bCQSFP3Linl3MtTuq_rxky"
      }
    ],
    "Get Invoice ID's": [
      {
        "id": "12zP_HE7V2AtxgjGQdQzpgs7YZeLyPkH6",
        "name": "invoice_eu.pdf"
      },
      {
        "id": "1WvQ1I7xX8uJ8jtHkvzyC4B9esgRDSL06",
        "name": "invoice_uk.pdf"
      },
      {
        "id": "1kpYIaDk7w1bCQSFP3Linl3MtTuq_rxky",
        "name": "invoice_us.pdf"
      }
    ],
    "AI Invoice Parser": [
      {
        "url": "https://pdf-temp-files.s3.us-west-2.amazonaws.com/V6OD53BA7FUPI2ZLMRXBLOV0JAPUMCNG--155-300/invoice.json?X-Amz-Expires=3600&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAIZJDPLX6D7EHVCKA/20250825/us-west-2/s3/aws4_request&X-Amz-Date=20250825T221242Z&X-Amz-SignedHeaders=host&X-Amz-Signature=0d7a48698f25ce5417216f8fae0f33cd23e08bab59856d60c6e36aba1de2ed5a",
        "body": {
          "others": {
            "notes": ""
          },
          "vendor": {
            "name": "Alpine Data GmbH",
            "address": {
              "city": "Berlin",
              "state": "",
              "country": "Germany",
              "postalCode": "10115",
              "streetAddress": "Falkstr. 12"
            },
            "entityId": "",
            "contactInformation": {
              "fax": "",
              "email": "rechnung@alpinedata.de",
              "phone": ""
            }
          },
          "invoice": {
            "poNo": "",
            "orderNo": "",
            "invoiceNo": "INV-EU-77531",
            "invoiceDate": "2025-08-25",
            "deliveryDate": ""
          },
          "customer": {
            "billTo": {
              "name": "Lucca Fashion S.p.A.",
              "address": {
                "city": "Milano",
                "state": "",
                "country": "Italy",
                "postalCode": "20121",
                "streetAddress": "Via delle Rose 8"
              },
              "entityId": "",
              "contactInformation": {
                "email": "ap@luccafashion.it",
                "phone": ""
              }
            },
            "shipTo": {
              "name": "",
              "address": {
                "city": "",
                "state": "",
                "country": "",
                "postalCode": "",
                "streetAddress": ""
              },
              "contactInformation": {
                "email": "",
                "phone": ""
              }
            }
          },
          "lineItems": [
            {
              "qty": "5",
              "sku": "SKU-ETL-001",
              "line_total": "€1,500.00",
              "unit_price": "€300.00",
              "description": "ETL Development Hours"
            },
            {
              "qty": "1",
              "sku": "SKU-BI-020",
              "line_total": "€900.00",
              "unit_price": "€900.00",
              "description": "BI Dashboard Package"
            }
          ],
          "customField": {},
          "paymentDetails": {
            "tax": "€456.00",
            "total": "€2,856.00",
            "dueDate": "2025-09-08",
            "discount": "",
            "shipping": "",
            "subtotal": "",
            "paymentTerms": "",
            "bankingInformation": {
              "iban": "",
              "bankCode": "",
              "bankName": "",
              "bankAddress": {
                "city": "",
                "state": "",
                "country": "",
                "postalCode": "",
                "streetAddress": ""
              },
              "purposeCode": "",
              "branchNumber": "",
              "swiftBicCode": "",
              "accountNumber": "",
              "additionalNotes": "",
              "bankRoutingCode": "",
              "accountHolderName": ""
            }
          }
        },
        "duration": 84,
        "pageCount": 1
      },
      {
        "url": "https://pdf-temp-files.s3.us-west-2.amazonaws.com/XMG9O1FS7H5WZ6C2R1FF7ZIDUP10VMY9--155-500/invoice.json?X-Amz-Expires=3600&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAIZJDPLX6D7EHVCKA/20250825/us-west-2/s3/aws4_request&X-Amz-Date=20250825T221308Z&X-Amz-SignedHeaders=host&X-Amz-Signature=560d7c321b55e2366e065a2b7286bbcae3681012f56e164f5af3ad1b63201212",
        "body": {
          "others": {
            "notes": ""
          },
          "vendor": {
            "name": "Cheshire Analytics Ltd",
            "address": {
              "city": "Manchester",
              "state": "",
              "country": "",
              "postalCode": "M3 2BB",
              "streetAddress": "1 Deansgate"
            },
            "entityId": "",
            "contactInformation": {
              "fax": "",
              "email": "accounts@cheshire-analytics.co.uk",
              "phone": "+44 161 555 2210"
            }
          },
          "invoice": {
            "poNo": "",
            "orderNo": "",
            "invoiceNo": "INV-CH-3921",
            "invoiceDate": "25/08/2025",
            "deliveryDate": ""
          },
          "customer": {
            "billTo": {
              "name": "Brighton Marine Group",
              "address": {
                "city": "Brighton",
                "state": "",
                "country": "",
                "postalCode": "BN1 1AA",
                "streetAddress": "21 Shoreline Rd"
              },
              "entityId": "",
              "contactInformation": {
                "email": "",
                "phone": ""
              }
            },
            "shipTo": {
              "name": "",
              "address": {
                "city": "",
                "state": "",
                "country": "",
                "postalCode": "",
                "streetAddress": ""
              },
              "contactInformation": {
                "email": "",
                "phone": ""
              }
            }
          },
          "lineItems": [
            {
              "quantity": "1",
              "line_total": "£1,600.00",
              "unit_price": "£1,600.00",
              "description": "Monthly analytics retainer"
            },
            {
              "quantity": "8",
              "line_total": "£680.00",
              "unit_price": "£85.00",
              "description": "Attribution model tuning (hours"
            },
            {
              "quantity": "1",
              "line_total": "£350.00",
              "unit_price": "£350.00",
              "description": "Report pack design"
            }
          ],
          "customField": {},
          "paymentDetails": {
            "tax": "\u00163526.00",
            "total": "\u00163156.00",
            "dueDate": "",
            "discount": "",
            "shipping": "",
            "subtotal": "\u001630.00",
            "paymentTerms": "Net 14",
            "bankingInformation": {
              "iban": "",
              "bankCode": "",
              "bankName": "",
              "bankAddress": {
                "city": "",
                "state": "",
                "country": "",
                "postalCode": "",
                "streetAddress": ""
              },
              "purposeCode": "",
              "branchNumber": "",
              "swiftBicCode": "",
              "accountNumber": "",
              "additionalNotes": "",
              "bankRoutingCode": "",
              "accountHolderName": ""
            }
          }
        },
        "duration": 88,
        "pageCount": 1
      },
      {
        "url": "https://pdf-temp-files.s3.us-west-2.amazonaws.com/7OLHR4BGLPG4065OZMUJWN9MBH3PBUWE--155-500/invoice.json?X-Amz-Expires=3600&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAIZJDPLX6D7EHVCKA/20250825/us-west-2/s3/aws4_request&X-Amz-Date=20250825T221350Z&X-Amz-SignedHeaders=host&X-Amz-Signature=efe0bca321ace6b0cef7eb4067d70017cc3aee5bd08802ed1fd3f77cd06a252e",
        "body": {
          "others": {
            "notes": ""
          },
          "vendor": {
            "name": "Northwind Automation LLC",
            "address": {
              "city": "Austin",
              "state": "TX",
              "country": "",
              "postalCode": "78704",
              "streetAddress": "812 Lakeview Dr"
            },
            "entityId": "",
            "contactInformation": {
              "fax": "",
              "email": "billing@northwind-auto.com",
              "phone": "(512) 555-0129"
            }
          },
          "invoice": {
            "poNo": "PO-88341",
            "orderNo": "",
            "invoiceNo": "NW-2025-1047",
            "invoiceDate": "08/25/2025",
            "deliveryDate": ""
          },
          "customer": {
            "billTo": {
              "name": "Acme Retail Corp",
              "address": {
                "city": "San Francisco",
                "state": "CA",
                "country": "",
                "postalCode": "94105",
                "streetAddress": "77 Market Street"
              },
              "entityId": "",
              "contactInformation": {
                "email": "",
                "phone": ""
              }
            },
            "shipTo": {
              "name": "",
              "address": {
                "city": "",
                "state": "",
                "country": "",
                "postalCode": "",
                "streetAddress": ""
              },
              "contactInformation": {
                "email": "",
                "phone": ""
              }
            }
          },
          "lineItems": [
            {
              "#": "1",
              "Qty": "1",
              "Line Total": "$2,400.00",
              "Unit Price": "$2,400.00",
              "Description": "Data Pipeline Setup"
            },
            {
              "#": "2",
              "Qty": "12",
              "Line Total": "$1,140.00",
              "Unit Price": "$95.00",
              "Description": "ETL Maintenance (hrs)"
            },
            {
              "#": "3",
              "Qty": "1",
              "Line Total": "$1,250.00",
              "Unit Price": "$1,250.00",
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                "state": "",
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Preguntas frecuentes

¿Cómo usar este flujo de trabajo?

Copie el código de configuración JSON de arriba, cree un nuevo flujo de trabajo en su instancia de n8n y seleccione "Importar desde JSON", pegue la configuración y luego modifique la configuración de credenciales según sea necesario.

¿En qué escenarios es adecuado este flujo de trabajo?

Intermedio - Resumen de IA, IA Multimodal

¿Es de pago?

Este flujo de trabajo es completamente gratuito, puede importarlo y usarlo directamente. Sin embargo, tenga en cuenta que los servicios de terceros utilizados en el flujo de trabajo (como la API de OpenAI) pueden requerir un pago por su cuenta.

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Información del flujo de trabajo
Nivel de dificultad
Intermedio
Número de nodos12
Categoría2
Tipos de nodos6
Descripción de la dificultad

Adecuado para usuarios con experiencia intermedia, flujos de trabajo de complejidad media con 6-15 nodos

Autor
Robert Breen

Robert Breen

@rbreen

Professional services consultant with over 10 years of experience solving complex business problems across industries. I specialize in n8n and process automation—designing custom workflows that integrate tools like Google Calendar, Airtable, GPT, and internal systems. Whether you need to automate scheduling, sync data, or streamline operations, I build solutions that save time and drive results.

Enlaces externos
Ver en n8n.io

Compartir este flujo de trabajo

Categorías

Categorías: 34